TENDER NOTICE: Supply of Equipment and Materials for Village Savings and Loan Associations (VSLA) at Rikolto

TENDER NOTICE: Supply of Equipment and Materials for Village Savings and Loan Associations (VSLA) at Rikolto

INVITATION TO SUPPLIERS (Request for Quotation)

Background and Introduction

Project Overview and Rationale

Rikolto, in partnership with the World Food Programme (WFP), is implementing the Vijana Kilimo Biashara (VKB) project, aimed at strengthening food systems and empowering smallholder farmers and youth across sunflower, sorghum, and horticulture value chains.
Funded by the Mastercard Foundation, this project seeks to improve the livelihoods of 26,904 smallholder farmers, with particular focus on youth and women.

Purpose of the Quotation
This tender concerns the  under the Vijana Kilimo Biashara (VKB) project implemented by Rikolto Tanzania.

The expected services include:supply and delivery of equipment and materials for Village Savings and Loan Associations (VSLA)

1. Supply of VSLA materials (money boxes, padlocks, registers, stamps, pens, calculators, bowls, money bags, etc.) in accordance with the technical specifications detailed in Annex 1. 
2. Guarantee of quality, ensuring that the delivered products comply with VSLA standards, are durable, and suitable for daily use by community savings groups. 

The objective is to provide local trainers and VSLA groups with the necessary tools to ensure effective management of savings and credit activities, thereby contributing to the empowerment of smallholder farmers and the resilience of food systems in the targeted regions.

General Requirements

The quotation documentation must be submitted in English.

Supplier must provide:

1. Financial offer and technical specifications (Annex 1 – downloadable or available on request via email) 
2. Proof of experience in similar contracts (< 3 years) 
3. Valid business license 
4. Valid Tax Compliance Certificate 
5. Tax Identification Number (TIN) Certificate 
6. VAT registration certificate (if applicable) 
7. Bank account details (Bank Statement / RIB) 

Submission Instructions :

• By email only: [email protected]  
• Single password-protected PDF file 
• Password will be shared the day after the submission deadline, at the latest by 19/05/2025 at 11:00 

Delivery & Payment Terms :

• Place of Delivery : Dodoma
• Delivery timeline: 7 days after contract or purchase order signing 
• Payment: 100% after complete and compliant delivery 

Validity of Offer :

• Quotations must remain valid for 30 days after the submission deadline 

Evaluation of Quotations

• Compliance check of administrative documents, deadlines, and technical specifications 
• Arithmetic verification (unit prices × quantities) 

Selection Criteria:

• Compliance with administrative and technical documents 
• Proven experience in similar contracts 
• Competitive and firm pricing 
• Adherence to delivery timelines (7 days) 
• Provision of all requested items 

Disqualification Criteria:

• Missing or incomplete mandatory documents 
• Prices not expressed in TZS or not firm 
• Delivery timeline exceeding 7 days 
• Involvement in corruption or fraud 
• Non-compliance with technical specifications 
• Partial supply of requested items 

Award of Contract

• The contract will be awarded to the compliant supplier offering the lowest evaluated bid 
• Notification and accepted quotation will serve as the contract until formal signing 

Ethics and Conditions

• Corruption and fraudulent practices (e.g., multiple bids, collusion, price manipulation) are strictly prohibited 
• Packaging: supplies must be delivered in secure and protective packaging 

Request for Information

• Additional information may only be requested via email: [email protected]  by 15 May 2026 
• Responses will be provided no later than 16 May 2026 at 17:00 

NB: Details of requested items are available in Annex 1,

Downloadable via the provided link : ANNEXE 1 (TZ26027382).docx

Issued in Arusha, 10 May 2026
Pascal Bisimwa
Regional P&O Manager