Secretary Job at Delegation of the European Union — July 2025
Job Overview
Secretary Job at Delegation of the European Union — July 2025
Position: Secretary
Organization: Delegation of the European Union to Tanzania and the EAC
Location: Dar es Salaam, Tanzania
Contract Type: Local Agent (Group III), 2-year fixed term (includes a 9-month probation period)
Starting Salary: From 3,573,768 TZS/month (depending on experience) + competitive benefits (health insurance, retirement plan, paid leave)
Expected Start Date: Mid-October 2026
Hours: 37.5 hours/week (occasional evening/weekend overtime and work travel required)
About Us
The European Union (EU) is a political and economic partnership of 27 countries. The EU Delegation in Dar es Salaam operates as a full diplomatic mission, representing the EU in its relations with the Tanzanian government and the East African Community.
The Role
Working in a 10-person team under the Head of the Infrastructure Section, you will manage day-to-day secretarial and administrative workflows.
Key Responsibilities:
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Office & Calendar Management: Manage the Head of Section’s calendar, screen calls, schedule appointments, and welcome visitors.
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Meetings & Events: Organize high-level meetings, draft agendas, take minutes, and track follow-up actions.
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Document & Archive Control: Sort, route, and archive incoming/outgoing correspondence using digital and physical filing systems.
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Travel & Logistics: Coordinate travel, hotels, and expense claims for section staff; monitor office supplies and logistical needs.
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Writing & Editing: Proofread documents for accuracy and style; draft responses to basic inquiries and prepare briefing materials.
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Team Support: Record staff leave/attendance, help onboard new team members, and coordinate with other EU sections.
Job Requirements
1. Education & Experience
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Degree: Bachelor’s degree in Information and Records Management, Secretarial Studies, Office Management, Business Administration, or an equivalent field.
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Experience: Minimum of 4 years as a secretary, PA, or administrative assistant. Must include at least 2 years of hands-on document filing/archiving experience.
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Asset (Preferred but not required): Experience in a diplomatic mission, international organization, or working with EU procedures.
2. Skills & Qualities
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Languages: Excellent written and spoken English and Kiswahili.
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Tech Savvy: Proficient in standard office software, IT systems, and the use of AI tools.
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Soft Skills: Strong multitasking, priority-setting, and time-management skills under pressure.
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Attributes: High integrity, strict confidentiality, service-oriented mindset, and the ability to work well in a multicultural team.
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Eligibility: Must be medically fit and possess all legal permits to work in Tanzania.
The Selection Process
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Application Review: Eligible candidates will be shortlisted based on their CV and cover letter.
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Testing & Interviews: Shortlisted applicants will undergo practical testing and interviews. At least two finalists will move to the final selection round.
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Final Vetting: The successful candidate must pass background and medical checks.
How to apply
The applicant must apply by sending
- a signed cover letter
- a Curriculum Vitae (to include, at the minimum, exact job titles, employers names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en. Only CVs submitted in the Europass format will be considered; any other CV format will be disregarded.
Submit a signed cover letter and Curriculum Vitae (CV) only to the following email address:
[email protected] and mention in the email’ subject: “246812 – Secretary“ no later than 13/07/2026 at 10:00 A.M. (EAT). Applications submitted to any other email address will not be considered.
Caution: The applicant must verify that he/she fulfills all the conditions. The absence of one of these conditions or documents is a reason for the rejection of the application
Note: Only candidates moving forward to the next phase will be contacted.
Equal Opportunities: The EU is committed to diversity, gender equality, and a zero-tolerance policy for harassment. Candidates with disabilities requiring special accommodations during the application process are encouraged to contact the HR email above.
