Project Coordinator Job Vacancy at ARCD

Project Coordinator Job Vacancy at ARCD

Position: Project Coordinator

About ARCD

Africa Relief and Community Development (ARCD) is a U.S.-based non-profit organization headquartered in Clifton, New Jersey, with field offices across Ghana, Gambia, Senegal, Djibouti, Tanzania, and Sudan. ARCD delivers relief and community development programs in partnership with local stakeholders across its regions of operation.

Position Overview

• Job Title: Project Coordinator

• Organization: Africa Relief and Community Development (ARCD)

• Department: Program Operations

• Reports To: Country Director/Representative and relevant field staff (Technical/Operational Coordination: Program Operations Manager – HQ and relevant HQ staff)

• Location: Tanzania

• Travel: Frequent travel to project sites required

• Application Deadline: November 17, 2026

Key Roles and Responsibilities

• Project Lifecycle Management: Manage assigned projects from initial planning through implementation, site inspections, completion, and final handover.

• Planning & Assessment: Prepare and monitor implementation plans, schedules, budgets, and project documentation; conduct and coordinate pre-implementation site assessments.

• Technical Documentation & BOQs: Create and review project drawings, technical specifications, Bills of Quantities (BOQs), and contract documents.

• Procurement & Bidding: Coordinate bidding processes, contractor evaluations, selection, and compliance monitoring against signed contracts, quality standards, and timelines.

• Site Supervision & Quality Control: Conduct regular site inspections, track construction progress, enforce quality control, and document/report any project delays, deviations, or implementation challenges.

• Financial Verification & Reporting: Review contractor progress, invoices, and payment requests to verify completed work prior to recommending payment; prepare and submit comprehensive weekly and monthly progress reports (including photos, completion percentages, and risks).

• Stakeholder Coordination: Maintain clear communication between contractors, field teams, HQ staff, and local stakeholders, ensuring project variations are formally approved before execution.

• Project Closure & Documentation: Maintain full project archives, coordinate final inspections, ensure punch-list/corrective works are finished, and submit completion reports prior to project closure.

Qualifications, Experience & Skills

Required:

• Education: Bachelor’s Degree in Engineering, Project Management, or a related discipline.

• Languages: Mandatory fluency in English (both written and spoken).

• Technical Skills: Ability to review technical drawings, specifications, BOQs, budgets, and project management plans; proficiency in Microsoft Office and relevant project software.

• Project & Procurement Knowledge: Proven skills in project planning, site monitoring, reporting, contractor management, procurement/bidding processes, and payment verification.

• Core Competencies: Strong organizational, communication, and problem-solving skills; ability to manage multiple projects concurrently and meet strict deadlines.

Mode of Application

Interested candidates should submit their application via email.

Application Documents:

1. Updated Resume / Curriculum Vitae (CV)

2. Cover Letter

Submission Details:

• Email Address: Send applications to: [email protected]

• Subject Line: Must be formatted as "Project Coordinator – YourSurname, Tanzania"

• Deadline: Tuesday, November 17, 2026

(ARCD is an equal opportunity employer. Only shortlisted candidates will be contacted).