Project Accountant at World Vision 

Project Accountant at World Vision

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Budget and fixed asset Management and Monitoring: 20%

• Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within approved budget.
• Support in the preparation and revision of budgets and implement budgetary management strategies.

End Results

• All project expenses are allowable, reasonable and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions done timely

Activity

Partner Management: 20%

• Conduct periodic project/partner visit for financial review and capacity building in finance management.
• Reviewing partners reports and posting them into the system on time.
• Build Partners Capacity in Financial Management to ensure Grants Compliance.

End Results

The capacity of the partners is built, and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.

Activity

Support timely project payments for vendors, partners and Beneficiaries: 20%

End Results

Timely payments and recording of project costs

Activity

Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity: 10%

Provision of technical assistance and awareness to project staff on all financial related issues.

End Results

Compliance with Donor and WV Guidelines

Activity

Implement internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud10%

End Results

Zero tolerance to fraud is adhered to

Activity

Ensure that project procurements are done on timely basis and as per WV policies: 10%

End Results

Procurement done on timely manner as per the procurement plan

Activity

Support the project staff to submit timesheets and Labour distribution reports as per the donor and WV guidelines: 5%

End Results​

Salary Reconciliations are done on monthly basis.

Activity

Facilitate annual project audits & monitor implementation of audit recommendations: 5%

End Results

Successful audits and no disallowed costs

KNOWLEDGE /QUALIFICATION FOR THE ROLE

Required Professional Experience

• Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
• Minimum one year of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification

Bachelor’s degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.

Preferred Knowledge and Qualifications

• Experience in managing donor/GAC funds
• Working knowledge of GAC/Other grants operations, finance services and practices
• Experience in managing partners
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software

Physical Requirement

Based in Kishapu DC

Language Requirements

Swahili, spoken and written

English, spoken and written

 

KEY WORKING RELATIONS

Contact (within WV or outside WV)

Grants Finance Manager SO

Reason for contact

For technical support on grants compliance and donor regulations

Frequency of contact

As and when needed

 

Contact (within WV or outside WV)

Grants Finance Manager NO

Reason for contact

For technical support on grants compliance and donor regulations

Frequency of contact

As and when required

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Contact (within WV or outside WV)

Senior Gant Finance Officer

Reason for contact

This is the first line manager for technical and administration guidance

Frequency of contact

On daily basis

 

Contact (within WV or outside WV)

Project staff

Reason for contact

Financial technical support

Frequency of contact

On daily basis

 

DECISION MAKING

Decisions are escalated through Grants Finance Manager and Finance Director and support services

CORE COMPETENCIES

☐ Be Safe and Resilient

☒ Deliver Results

☐ Build Relationships

☒ Be Accountable

☒ Learn and Develop

☐ Partner and Collaborate

 

Applicant Types Accepted:

Local Applicants Only

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