Procurement Officer at WFP

Procurement Officer at WFP 

Job Description

UNIT/DIVISION: Supply Chain
DUTY STATION (City, Country): Dar es Salaam
DURATION: 12 Months

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Assisting almost 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. WFP partners with governments, other international organizations and UN agencies, the private sector, and more than 1,000 national and international NGOs in its operations to provide food assistance and tackle the underlying causes of hunger.

The WFP Country Strategic Plan 2022-2027 seeks to ensure that vulnerable populations achieve climate-resilient livelihoods and improved food security and nutrition through sustained smallholder access to markets, enhanced value chains, and sustainable management of natural resources. This objective will be achieved by supporting smallholder men and women producers to diversify livelihoods, reduce post-harvest loss, and improve access to information, technologies, and markets.

STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses
Languages: Fluency (level C) in English language and Swahili Language.

ORGANIZATIONAL CONTEXT
The Procurement Officer will be reporting directly to the Head of Procurement Unit. The Procurement Officer will operate with a high degree of independence, guide more junior staff to ensure effective procurement services.

JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of procurement operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

• Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
• Support or manage procurement programs and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
• Track and analyze data to provide recommendations for process improvement.
• Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
• Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc. to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.

KEY ACCOUNTABILITIES CONTINUED 1:

• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Support and manage the implementation of the Local and Regional Food Procurement Policy (LRFPP) including but not limited to the pro-small holder farmers procurement.
• Support the implementation of the 2nd generation Country Strategic Plan activities touching on supply chain and on-demand service provision.
• Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

• Capability Name Description of the behaviour expected for the proficiency level
• Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
• Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
• Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
• Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating
• System and tools to conduct range of analyses and generate reports to drive decision making.
• Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

OTHER SPECIFIC JOB REQUIREMENTS
Knowledge & Skills:

• Tendering and contracting
  Vendor Management
• Commodity/product/service intelligence
• Systems and reporting
• Ethics and compliance

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience: 5 years or more of postgraduate professional experience in a relevant field of work, specifically in supply chain management, with a background and interest in humanitarian development.
• Experience conducting cost analyses
• Experience working with vendors or other partners

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TERMS AND CONDITIONS
All applications should be submitted through WFP e-recruitment online portal. Only qualified Tanzanian nationals will be considered.

DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 20 November 2022.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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