Procurement Officer at Global Communities

Procurement Officer at Global Communities

Position: Procurement Officer

Company: Global Communities

Global Communities is implementing a primary-school program, called Pamoja Tuwalishe, and is recruiting  members of their project team. Global Communities is assembling a team of dedicated professionals who are  motivated to reach peak performance, learn, and grow constantly, and help shape a bright future for students  in Tanzania. If you want to make a difference, please consider joining our team. Those looking for the normal 9- 5 job, need not apply.  

POSITION DESCRIPTION 

Job Title: Procurement Officer 

Location: Dodoma

Salary Level :4

Department : Finance and Administration

Reports To : Director of Finance and Administration

Supervises: N/A

Date: September 2024

PROGRAM SUMMARY: 

Global Communities and its partners are implementing a 5-year U.S. Department of Agriculture, McGovern-Dole  International Food for Education and Child Nutrition Program, Pamoja Tuwalishe, in Dodoma and Mara regions  of Tanzania. Pamoja Tuwalishe will work in close collaboration with the Government of Tanzania and other  institutions and stakeholders to strengthen the school feeding system, improve the overall education experience  for students in program-supported schools and build technical program approach models that can be replicated  to additional schools and communities. Pamoja Tuwalishe improves student literacy competency, increases  students’ attendance, improves students’ attentiveness, strengthens students’ health status, and improves the  student’s overall education outcomes.  

JOB SUMMARY 

The Procurement Officer provides oversight and management of the acquisition of goods and services for the  offices and program activities. The procurement officer maintains a high level of integrity and transparency,  efficient planning, organization, documentation, ensuring value for money on all procured good and services, and archiving of all procurement related activities.  

PRIMARY JOB RESPONSIBILITIES  

• Develop annual acquisition plans for goods and services. 
• Coordinate the planning of procurement processes, complying with donor and organization policies.
•  Ensure all staff are oriented and trained on the procurement processes. 
• Oversee the solicitation, tendering and review of bids for goods and services.
• Facilitate the internal committees to provide technical inputs and feedback in the procurement  processes. 
• Ensure GC Tanzania offices perform due diligence exercise for vendors as per GC and US funded  projects requirements all the time.  
• Communicate with vendors to provide goods and services through preparation of purchase orders and  contracts. 
• Utilize the Procurement Tracker tool to track and communicate the progress with the Director of  Finance and Admin and the CoP 
• Maintain the complete database of preferred vendors. 
• Provide technical support and advice to the program team in acquisition of program related  procurements in the field offices accurately in timely manner.  
• Ensure all payment requests and other documentations in relation to procurement are processes timely, ensuing all supporting documentation is accurate and complete. 
• Manage the annual process to develop and maintain the preferred Vendor List. 
• Ensure the Procurement Files are complete, accurate and timely updated 
• Manage and resolve vendors and contractors’ grievances and claims against Global Communities, in  line with organizational policies and procedures. 
• Regularly review GC Tanzania local procurement manual and make necessary changes as agreed at the  country office but ensure compliance with the GC policy in procurement.  
• Advise the DFA and CoP on changes in procurement processes/practices as made by GC to ensure  compliance all the time.  
• Ensure all procurement processes adhere to the organization and donor’s regulations and procedures.  

KNOWLEDGE, SKILLS, AND ABILITIES 

• Honest and transparent in words and deeds 
• Works Efficiently & Effectively 
• Commitment to Quality with the highest attention to details 
• Excellent skills in planning and organizing processes.  
• Highly organized 
• Demonstrates Creativity and Technical Skills. 

EDUCATION and/or EXPERIENCE  

• University bachelor’s degree in Logistics & Procurement Management, Business Administration, or  other related degree 
• Minimum 4 years’ experience in procurement Management with an international NGO. 
• Experience managing procurement procedures adhering to US Government regulations.
• Experience training staff on procurement processes and best practices 
• Demonstrated ability to make judgments and decisions with respect to acquisition within delegated  authority. 
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Thorough knowledge of USG federal rules and regulations related to acquisition. 

How to Apply: 

Cover letters, CVs and copies of certificates are to be submitted via email to [email protected] on or before 07 October 2024.

Only Successful Candidates will be: contacted.