Procurement Officer at CVPeople Tanzania

Procurement Officer at CVPeople Tanzania

Procurement Officer at CVPeople Tanzania

Procurement Officer

CVPeople Tanzania | Full time

Dar es salaam, Tanzania | Posted on 06/22/2023

Job Description

Responsibilities

• Manage company’s procurement by overseeing and ensuring the efficient and timely receipt of orders to be procured, maintaining the best suppliers and remaining cost effective.
• Maintain all completed procurement records, other documents and reports in accordance with company policy and procedures.
• Ensure all procurement responsibilities are executed in the most optimal manner taking, cost, quality, delivery time, and equipment use or service requirement into account,
• Raise any concerns or inefficiencies built into current procedures, arising as a matter of course, or due to changing business practices and requirements,
• Secure responsible approved suppliers, ensure supplier adherence to contract obligations
• Prepare requests for proposals, tenders and quotations,
• Only conduct purchasing activities in accordance with the laws taking guidance on professional practices from appropriately constituted bodies such as the National Board for Materials Management or the Chartered
• Institute of Purchasing and Supply
• Alert and advising the Company regarding the legal consequences of the purchasing decisions,
• Responsible for all administration related to your tasks, the safekeeping of all records, and submission of daily, weekly and monthly statistics and report assigned to your function.
• Prepare, maintain, and review purchasing files, reports and price lists
• Review requisition orders to verify accuracy, terminology, and specifications and allocate to the right Business Unit.
• Track the status of requisitions, contracts, and orders, by continuously updating KPI records.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Compare suppliers’ bills with bids and purchase orders in order to verify accuracy and approve bills for payment.
• Monitor contractor performance, recommending contract modifications when necessary.
• Adhere to Tasks / projects issued at the time of requirement
• Make sure all suppliers used have a fully filled in KYC form and keep the records.
• Entering and keeping supplier bank details in the system.
• Perform any other related duties as may be requested by the Supervisor.
• Prepare and conduct Tender Committee Meetings and prepare the minutes.
• Prepare yearly procurement plan.
• Prepare Suppliers data base by category and update it regularly

Knowledge and Experience

• A Bachelors degree level in Procurement and must be registered with the Procurement Board of Tanzania.
• A minimum of three (3) years’ experience in a Procurement position incorporating analysis and problem solving principles within a medium to large organization.
• Strong interpersonal skills
• Excellent communication skills both verbal and written
• Ability to work under minimal supervision
• Performance oriented
• Focused and attentive to detail
• Task deadline oriented
• Proven accuracy in organizing personal work and schedules

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