Procurement and Subcontracts Manager for Tanzania MUM Activity at Tetra Tech

Procurement and Subcontracts Manager for Tanzania MUM Activity

Procurement and Subcontracts Manager for Tanzania MUM Activity at Tetra Tech

About the job

The USAID funded Maji na Usafi wa Mazingira (MUM) project in Tanzania, implemented by Tetra Tech International Development, is currently accepting expressions of interest for a Procurement and Subcontracts Manager. This position will be located in the main office in Iringa.

Position Description/Summary:

The Tanzania Maji na Usafi wa Mazingira Activity (MUM) is a five-year (August 2021 – July 2026) $25 million activity funded by the United States Agency for International Development (USAID) Mission to Tanzania. The purpose of the activity is to expand and sustain the provision and governance of WASH services by (1) increasing access to sustainable water services; (2) increasing access to finance for water, sanitation, and hygiene; (3) strengthening the market for sanitation products and services; and (4) strengthening basin water boards and water user associations for stewardship of water resources. Tetra Tech is the prime contractor with three subcontractors, FSG, WISE Futures, and IRIS Group.

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Responsibilities

Contracts

• Thoroughly familiarize oneself with detailed Home-Office-Approved systems and procedures for management of local subcontracts, including preparation of subcontract templates and other compliance-related documents related to the solicitation, including setting priorities for the on-time completion of these contracts;
• Coordinate with DCOP Operations and Director of Administration and Finance to strategize on implementing these systems;
• Responsible for implementing all delegated contracts and procurement-related duties to ensure timely delivery of contracts and procurement support services to the program;
• Provide strategic management and oversight of the contracts and procurement portfolio for Tanzania MUM;
• Assist in improving a Contracts and Procurement processing system in the Tanzania MUM area of responsibility that will support ongoing compliant systems such as: Document retention, hard copy and electronic filing systems; Approval chain (Home Office, COP / DCOP, USAID); RFPs and Advertising, Bid
• Submittals and Openings, Source Evaluations; Provides training to Tanzania MUM staff in the areas of local subcontracting and procurement, USAID, and Tetra Tech contracting and procurement requirements and regulations;
• Participate in technical and pricing evaluation review panels, prepare the evaluation summary report for execution by panel members, review and recommend approval of subcontracts, participate in contract negotiations, draft the subcontract, and supervise the administration and monitoring of subcontracts;
• Draft contract agreements and other compliance-related documents as needed, ensuring that all documents are in compliance with USAID regulations, Federal Acquisition Regulations (FAR) requirements, and Tetra Tech home office procedures;
• Work closely with Tanzania MUM technical and finance staff to make sure technical and financial attachments to all agreements are clear, concise and complete in order to ensure effective and efficient subcontract development;
• In coordination with the Monitoring and Evaluation (M&E) Specialist, ensure that contractors are providing required M&E data to program teams and the M&E unit;
• Manage RFP and bid analysis process for subcontracts; and
• Extract reports from database and write USAID-required reports, as required.

Procurement

• Thoroughly familiarize oneself with detailed systems and procedures for management of procurement of goods and services for the Tanzania MUM program;
• Write tender documents and participate in bid analysis processes in compliance with procedures and regulations;
• Draft purchase orders and other compliance-related documents; and
• Ensure that all local project procurement complies with Tetra Tech home office procedures and USAID regulations.

Qualifications

• Bachelors degree in administration, or similar field and a minimum 3 years relevant work experience with 5 years preferred. Without a Bachelors must have 8 years relevant work experience;
• Experience working in a similar position for an NGO or an international organization is preferred;
• Must have willingness to travel to Tetra Tech Tanzania field offices on Tetra Tech business;
• Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours;
• Excellent Language proficiency in spoken and written English and Swahili;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen, and respect for colleagues; and
• Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

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