Personal Secretary at RIVACU LTD

RivacuPersonal Secretary at RIVACU LTD

Rift Valley Cooperative Union (RIVACU LTD) is a Secondary Cooperative Union based in Babati, Manyara region. RIVACU Ltd was registered in 1988 under the Cooperative Act of 1984. RIVACU LTD is currently operating under the Co-operative Societies Act No 06 of 2013.

RIVACU Ltd wishes to invite all suitable and qualified Tanzanian to apply and fill the following available vacancy:

PERSONAL SECRETARY (1 Vacancy)

Nature and scope

The successful candidate will report to Human General Manager. Successful candidate will be responsible for managing diaries and organizing meetings and appointments, often controlling access to the Manager/Executive, Organizing events and conferences. Reminding the Manager/Executive of important tasks and deadlines.

Duties and Responsibilities

1. To receive, interview and direct visitors accordingly:
2. To prepare letters, reports and various documents;
3. To handle confidential and sensitive information;
4. To ensure that working tools are in good order and the working environment is well maintained:
5. To receive and make telephone calls;
6. To receive a register detailing records for incoming and outgoing mails and files;
7. To communicate information by typing, sending and receiving emails/faxes;
8. To keep diaries of events and make appointments for and on behalf of the designated officer/General Manager;
9. Keeping records for the specific Events, Date of meeting. Schedule of the meetings and all related tasks;
10. To organize and follow upon travel and related logistics for meetings;
11. To process, file, sort and retrieve information;
12. To perform other duties assigned by a General Manager/Supervisor.

Qualifications, Knowledge and Experience

1. Diploma in Secretarial Studies (NTA-Level 6) or equivalent qualification from a recognized institution.
2. Must have passed both Short hand (English) and (Kiswahili) Hati Mkato at a speed of 100 words per minute;
3. Computer knowledge (MS-Word, MS-Excel, Internet, Email, MS-Publisher) acquired from a recognized institution.
4. Minimum of two (2) years working experience.
5. Strong written and verbal communication skills in both English and Kiswahili.

MODE OF APPLICATION

RIVACU LTD is an equal opportunity employer.  Qualified candidates should apply in writing to or lodge their applications using the address shown below, enclosing:

• Application letter showing how they meet the requirements of the position;
• An up-to-date Curriculum Vitae stating name in full, contact address, telephone numbers and e-mail addresses of the candidate accompanied with Names and reliable contacts of at least three (3) referees;
• Applicants who studied abroad should attach proof of equivalency certificates from the Tanzania Accreditation Authorities (TCU, NECTA, NACTE, etc.);
• Certified Copies of relevant certificates and a Proof or Evidence of Nationality; and
• Transcript and Professional results without certificate will not be considered. 

Closing date: 

Applications should reach the undersigned not later than 4.00 pm on Tuesday, 18th March, 2026.

Applicants must indicate the position applied for on top of the envelope with the application letter. Only shortlisted candidates will be contacted.

General Manager,

Rift Valley Cooperative Union (RIVACU) LTD,

P.O. Box 50,  

Babati – Manyara 

E-mail: [email protected]