Human Resources – Support Administrator Job Vacancy at Jhpiego Tanzania
Human Resources – Support Administrator Job Vacancy at Jhpiego Tanzania
Human Resources – Support Administrator
Job Overview
Jhpiego Tanzania, a Johns Hopkins University affiliate, is seeking a proactive and detail-oriented Human Resources – Support Administrator to join its team in Dar es Salaam. Reporting directly to the Human Resources Director, the successful candidate will provide critical HR and administrative support during the start-up of the AFGHS-Jhpiego project, with a core focus on high-volume recruitment, onboarding, and employee records management.
Key Information
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Organization: Jhpiego Tanzania (Johns Hopkins University Affiliate)
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Department: Human Resources / Administration
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Location: Dar es Salaam, Tanzania
Roles & Responsibilities
1. Recruitment & Onboarding
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Shortlisting & Candidate Engagement: Support candidate screening, longlisting, and coordinate communications with shortlisted applicants regarding interview schedules and next steps.
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Interview Coordination: Organize interview schedules, prepare evaluation packs, and assist hiring managers in finalizing job-specific interview questions.
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Background Vetting & Contracting: Conduct mandatory reference, background, and security checks; draft offer letters and employment contracts; and deliver timely outcome communications to unsuccessful candidates.
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Orientation & Logistics: Oversee administrative and logistical arrangements for new-hire onboarding to deliver a seamless orientation experience.
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Reporting & Tracking: Maintain the master project recruitment tracker and present routine progress updates during start-up meetings with the HR Director, Country Director, and Project Leadership.
2. Employee Records & HR Administration
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Personnel Filing & Auditing: Maintain complete, accurate, and securely stored physical and electronic personnel files (including signed job descriptions on SharePoint) in full compliance with Jhpiego guidelines and Tanzanian labor laws.
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Documentation Tracking: Follow up with staff and line managers for timely submission of onboarding, insurance, professional development, and exit/transition paperwork.
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General HR Support: Provide administrative support to the broader HR unit to ensure smooth HR service delivery throughout the project start-up phase.
Requirements & Qualifications
1. Education & Experience
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Degree: Bachelor’s Degree or Advanced Diploma in Human Resources Management, Law, Business Administration, or a related field.
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Experience: Minimum of 2 to 3 years of post-qualification HR management experience, with practical hands-on experience in Human Capital Management.
2. Core Competencies & Skills
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Technical Skills: Computer literacy with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and electronic document systems (e.g., SharePoint).
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Communication & Interpersonal: Excellent written and verbal communication skills in Swahili and English, with the ability to interact professionally with staff at all organizational levels.
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Integrity & Compliance: Knowledge of Tanzanian Labour Laws, strict adherence to confidentiality requirements, and commitment to equal opportunity principles.
How to Apply
Interested candidates must submit a single consolidated document (combining Cover Letter, Resume, and References) via Jhpiego’s official career portal:
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Closing Date: October 15, 2026
Note: Jhpiego does not charge any application or recruitment fees at any stage. Pre-employment background checks will be conducted for the selected candidate.
