Health Secretary II / Human Resources Supervisor Job Opportunity at Maternity Africa

Health Secretary II / Human Resources Supervisor 

Reference: MA/HR/KAS/01/27/09/22

Arusha

Maternity Africa
Maternity Africa is a donor supported, not-for-profit organisation preventing maternal and baby deaths.

Organization: Maternity Africa

Reference: MA/HR/KAS/01/27/09/22

Reports to: Country Director

Duty Station: Kivulini Maternity Centre, Ngaramtoni ya Chini – Arusha

Maternity Africa (www.maternityafrica.org) is a Christian-based, charitable, non-governmental organization registered in Tanzania. It is devoted to making childbirth safe by providing access to good maternity services and treatment of obstetric fistulae and other birth related injuries. We serve the poorest, most vulnerable women by providing free, quality reproductive health care. All programmes are developed to have a positive impact on the health and wellbeing of mother and child by minimizing maternal and neonatal morbidity and mortality.

Maternity Africa is committed to its mission of making childbirth safe and demonstrating the love and compassion of Christ to all regardless of race, religion or ethnicity.

The Position

This is an exciting opportunity for a highly motivated, passionate, results-orientated individual, keen on personnel development, and having a very close attention to detail and deadlines.

We are looking to appoint a Health Secretary/Human Resources Supervisor who will be responsible for managing and overseeing Human Resources management at Maternity Africa, based at Kivulini Maternity Centre, Arusha.

The Health Secretary/Human Resources professional we are looking for is technical – peculiar to the functions of Human Resources, is accomplished and energetic and able to lead and manage the implementation of our Human Resources strategic plan, provide insights and excellence and proven leadership and management experience, in health care institutions.

The Health Secretary/Human Resources Supervisor will oversee over 75 staff (with a possible growth of number of employees following expansion of the organization) and immigration /labour law technicalities pertaining to a small team of international volunteers.

He/she will report to the Country Director and be accountable for delivering the organization’s Human Resources strategic direction and goals.

To be successful, the position requires an individual who has:

• A demonstrated personal integrity
• Compassion
• Firmness
• Strong ethics
• Thorough attention to detail
• Ability to monitor and attend to very strict deadlines
• Strategic vision
• Strong interpersonal and communication skills
• A positive attitude as a “people person” and a team player.
• A thorough, practical understanding of Tanzanian Employment Law is absolutely essential.

Key result areas

• Management: Promote an organizational culture and ethos that reflects the values of Maternity Africa and fosters integrity, professional excellence and superior performance.
• Be an active member of the senior management team and strategically contribute to the objectives of the organization.
• Human resource management: Facilitate the process of attracting, motivating and retaining the highest quality staff while promoting a culture of continuous learning by ensuring that robust policies and practices are designed, implemented and upheld.
• Proactively look to develop the Human Resource strategy with an eye for continuous improvement and compliance.
• Recruitment, orientation and staff exit: Facilitate effective, competitive and fair recruitment processes, efficiently completing all the recruitment, selection, onboarding references, induction, documentation and necessary employee registrations and enforcing staff exit procedures and processes.
• Implementation of Tanzania labour and immigration laws, disputes and disciplinary issues: Provide guidance, translation, advice and implement activities consistently with Tanzania labour and immigration laws, comprehensively and legally handle and resolve conflict, disputes and disciplinary issues, correctly advise and guide the management on international volunteer compliance, employee relations, employment and management of any labour court matters.
• Human resource records management and reporting: Provide periodic reports for departmental use, line managers, management and the board of directors, as necessary or requested to track trends/metrics for appropriate planning and strategic goal accomplishment.
• Management of human resources information system: Ensure that the human resource database system is appropriately and accurately updated and used in a timely, confidential manner.
• This includes setting up new starters, terminating leavers, amending personal details, updating contract information, inputting performance ratings, training information and staff absence.
• Performance management: Developing effective and defensible performance evaluation tools and systems, working closely with line managers to track employee performance, provide feedback and plan for individual skills and career development.
• Conduct regular skills gap analysis to plan and acquire the necessary trainings.
• Compensation and benefits: Design and modelling of reward structures to align with good practice compensation modalities and organisational sustainability.
• Implementing the organisation’s reward strategy and providing administration support to the Payroll function.
• Training and mentorship: Facilitating learning initiatives, conducting regular training on organizational culture, values, policies, labour laws and professional conducts to ensure compliance with organisational policies, procedures and quality standards.
• Mentoring junior staff and the general staff and recommending courses that are beneficial to staff development and individual learning plans.

Key qualification, specifications and experience

• A minimum of a Degree in Health Service Administration, Human Resources Management or Public Administration.
• Any professional certification in Human Resources will be highly regarded i.e. Certificate in Human Resources
• Management (CHRM), Certified Human Resource Professional (CHRP)
• Relevant training in management and administration in health institutions is a prerequisite.
• Robust three to five years of hands-on Health Service Administration, management/leadership experience in hospital/health centre contexts and administration at middle to senior levels, and a ready willingness and ability to concentrate on realizing Maternity Africa’s strategic priorities.
• Experience working in donor-funded projects will be added advantage.

Skills and Competences

• Have a strategic mind-set, coupled with excellent tactical and operational abilities
• Excellent leadership and people-management skills
• Highly conversant and current/updated with Tanzania employment laws and employment guidelines, HR
• Policy/practices and employee relations
• Strong conceptual, analytical and problem solving skills
• Administrational and supervisory skills
• Proactive, organised and high ability to plan
• High level proficiency in both written and verbal English and Kiswahili languages
• Proficiency in Microsoft Applications
• Be a ‘people-person’ – someone who is able to interact successfully with and relate to people from diverse backgrounds

Equal Opportunity

Maternity Africa is an equal opportunities employer. Maternity Africa will only contact/respond to candidates who strictly meet the above requirements.

HOW TO APPLY

Interested candidates who meet the above qualifications, experience and competence requirements are advised to send their application letter, detailed Curriculum Vitae, copies of their academic certificates and testimonials demonstrating how their experience fits the position to email address recruitment@maternityafrica.org.

Please quote the respective reference number on the subject of the email and send to the email address given below by 09.00 on Monday 17th October 2022. Only shortlisted candidates will be contacted.

Country Director

Maternity Africa

P.O. Box 16464 Arusha, Tanzania

Email: recruitment@maternityafrica.org