Financial Clerk Job Opportunity at US Embassy Dar es Salaam
Dar es Salaam
(TZS) TSh19,284,336/Per Year
US Embassy Dar es Salaam
The mission of the United States Embassy is to advance the interests of the United States, and to serve and protect U.S. citizens in Tanzania.
Announcement Number: Dar es Salaam-2022-049
Hiring Agency: Embassy Dar Es Salaam
Position Title: FINANCIAL CLERK (All Interested Candidates)
Open Period: 06/27/2022 – 07/11/2022 Format MM/DD/YYYY
Vacancy Time Zone: GMT+3
Series/Grade: LE – 0401 6
Salary: TZS TSh19,284,336 – TZS TSh19,284,33
Work Schedule: Full-time – 40 Hours a week, work schedule.
Promotion Potential: LE-6
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency:All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background Investigation
Appointment Type Details: Indefinite subject to successful completion of probationary period.
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Financial Clerk in the Financial Office.
Relocation Expenses Reimbursed:No
Travel Required:Occasional TravelOccasional Travel
Management of the Mission’s VAT & Excise Duty Reimbursements – 50%
- Serves as the official tax manager for the Mission’s USG agencies responsible for the oversight and reimbursement of the Mission’s $2.5M VAT and excise tax reimbursement program.
- Maintains a working relationship with key MFA, TRA and MoF contacts critical the processing and payment of USG tax reimbursements. Responsible for the processing or oversight of $2.5M in refunds annually.
- Tracks all USG agency vendor invoices eligible for VAT refunds via an Excel spreadsheet noting invoice date, vendor, total cost, and total VAT refund due. Maintains a numerical recording system which uniquely identifies each invoice/refund request for easy reference.
- Prepares the tax submission claims and includes all relevant supporting documentation per detailed GoT guidelines.
- package to the MFA, TRA and MoF for approval, processing and payment. Systematically logs invoice/refund tracking numbers in MFA and TRA log books to ensure appropriate tracking of all refunds processed.
- Meets bi-weekly with MFA and TRA contacts on claim processing issues, solving inquiries, and securing payment. Manages the $2.5M reimbursement reconciliation process and ensures proper payment is reimbursed to the appropriate agency.
- Fully versed in GoT tax law and detailed TRA regulations critical for to successfully receive full tax reimbursements. Prepares the TRA ITX262.02.E form and all relevant supporting documentation including an Excel spreadsheet listing receipts, plus each original receipt as per detailed TRA guidelines.
- Liaises with appropriate Customs officials to process refunds for excise duty on diesel and petrol fuel purchased by the Mission. Prepares appropriate Customs documentation and obtains required signatures.
- Records all refund claims in a detailed Excel spreadsheet noting fuel quantities, total cost, excise cost and dates sent to Customs for refund processing. Meets with Customs officials as necessary to ensure the Embassy claims are processed promptly.
- Provides refund notification information to USG agencies on refund status, approvals and reimbursement amounts. Processes over $500,000 annually in excise duty refunds.
- Directly responsible for ensuring legal and correct tax reimbursement invoice processing throughout the entire claim payment
- lifecycle from receipt of tax invoice to final payment and proper record retention. Responsible for correctly processing annually up to 10,000 vouchers and 15,000 tax invoices/receipts for all Mission USG agencies and their multiple programs.
- Ensures fiscal tax receipts/invoices are valid, accurate, appropriately signed, and payments are in accordance with all applicable regulations. Responsible for accurately processing some highly complex tax refunds such as local guard invoices and multi-agency funded invoices.
- When VAT law or TRA regulations change, incumbent drafts management notices and updates the Mission’s VAT reimbursement handbook as needed to inform affected customers. Incumbent also handles any disagreements and issues between the Mission and TRA using sound judgement as to when to elevate issues to senior management. Provides one-on-one training for successful claim processing and refunds. Advisor to the Management Officer and Financial Management Officer on all GoT tax related matters.
Designated Billing Officer: 30%
- Incumbent receives all tax invoices for the Mission as the Designated Billing Officer and routes to appropriate agency, section or office for required approvals and documentation.
- The incumbent is the FMC point of contact for vendors, service provider staff, and internal customers with respect to voucher processing and invoice payments.
- For rejected vouchers the incumbent works with the agency or office submitting the voucher to correct and resubmit. Uses post policy guidance and reasonable judgment to identify invoices suitable for processing at the offshore Post Support Unit versus invoices that should remain at post.
- Pro-actively follows up with vendors and customers to ensure correct documentation is received on time and payments are processed within the requirements of post’s uniform service standards to avoid delinquency and penalty charges associated with Prompt Payment Act.
- Voucher Indexing: Incumbent is responsible for all voucher submissions into the voucher invoice processing system. S/he reviews all vouchers submitted for completeness and determines if the voucher should be processed. After the vouchers are deemed adequate to process, the incumbent accurately enters the voucher into system (eInvoicing).
Mobile Money (MM) Sub-cashier: 10%
- Acts as the Mission’s MM sub-cashier and account operator. Prepares payment disbursement for all petty cash payment requests submitted to the Embassy’s Class B Cashier.
Administrative Support – 10%
- Provides administrative and clerical support to the FMC. Responsible for drafting and typing FMC management notices, letters, and cables.
Qualifications and Evaluations
EXPERIENCE: Two years of Administrative experience is required.
Completion of Advanced level Secondary School (Form VI) is required. 2 years of college/university studies in Business is required.
LANGUAGE: Level IV (fluent) in English and Level IV (fluent) in Kiswahili (speaking, writing and reading) is required. (this may be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
The U.S. Mission in Dar es Salaam offers compensation package that may include health, separation, and other benefits.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Please provide the required documentation listed below with your application:
High School (Form VI) Diploma
Other Document 2 – College Certificate
Proof of Citizenship – (Passport or Voters Card)
National ID (NIDA) – Mandatory
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email only.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania).
Deadline : July 11, 2022