Supply Clerk at U.S. Embassy October, 2023

Supply Clerk at U.S. Embassy October, 2023

About:

Announcement Number:DaresSalaam-2023-054
Hiring Agency:Embassy Dar Es Salaam
Position Title:Supply Clerk (All Interested Candidates)
Open Period:10/12/2023 – 10/26/2023

Vacancy Time Zone:GMT+3
Series/Grade:LE – 0805 4
Salary:TZS TSh18,379,348 /Per Year
Work Schedule:Full-time – 40HRS PER WEEK
Promotion Potential:LE-4
Duty Location(s):1 Vacancy in Dar Es Salaam, TZ
Telework Eligible:No
For More Info:

Overview
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency:All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background Investigation
Appointment Type:Permanent
Appointment Type Details:Indefinite subject to successful completion of probationary period
Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Supply Clerk in the General Services Section.

Supervisory Position:No
Relocation Expenses Reimbursed:No
Travel Required:Occasional Travel

Duties

Incumbent is part of the Dar es Salaam GSO Property Management Unit and reports directly to the Expendable Supplies Supervisor. The incumbent manages the GSO loanable property and the hospitality kit programs for Post. S/he maintains receipt, issuance, transfer, and disposal of all assets that fall under the GSO loanable property program.

Inventory Control and Records Keeping (30%):

Incumbent operates and is in charge of the stockroom for loanable property (including events supplies) and the hospitality/welcome kit supplies program. Maintains accurate accounting in ILMS Loanable Property. Establishes reorder points based upon supply and lead time to receive an order. Performs periodic and annual inspection of the storeroom to ensure that supplies are adequate and not excessive for all items, ensures that items have not become obsolete, and that all-important items are kept in inventory. Responds to all procurement unit status reports for orders, inspecting inventory levels to prevent future shortage whenever possible. Assists with the Annual Inventory.

Issuance of Supplies (30%):

Issues supplies and loanable property against ILMS and myServices requests. Coordinates delivery to the requester. Maintains accurate records for all issuances. Prepares reports, correspondence, and other documents relating to supply matters as required by regulations and/or as requested by the supervisor.

Inspection and Disposal (30%):

Inspects the condition of returned loaned items. Focuses on accountability, making sure that all assets that are issued out are returned in the same condition that they were issued. Makes follow up on overdue, damaged and/or lost loanable items. Looks for ways to extend the life cycle of loanable property assets. Prepares disposal documents for loanable items and welcome kit items. Maintains cleanliness of storeroom and store room shelves. Ensures all loanable and welcome kit items are properly labelled, stored and neatly arranged on the shelves.

Assist with general warehousing duties (10%):

Assist with general warehousing duties, mainly setting up event such as Independence day, award ceremony, town hall meetings, representational events at Chief of Mission and Deputy Chief of Mission etc.

Job holder will perform other related duties as assigned by Supervisor.

Requirements:

EXPERIENCE:

One (1) year of storekeeping, warehousing, or supply chain management experience is required.

Education Requirements:

Completion of secondary school O-Level is required.

Evaluations:

Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.

LANGUAGE:

Level II (Limited) (reading, speaking and writing) in English is required. Level II (Limited) (reading, speaking and writing) in Kiswahili is required.

SKILLS AND ABILITIES:

Must have good interpersonal and customer service skills. Must be able to operate the types of material handling equipment used.
Must be able to use Computer skills (Microsoft Word Suite). Ability to learn ILMS/Ariba. Inventory management skills and numerical skills is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Diversity Equality and Inclusion Statement:

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:

The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested o-level and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of Citizenship
• Copy of work permit (if not a TZ national)
• O-Level Secondary Certificate (Form four)
• Transcript
• Other document (if any)
• Other document 2 (if any)

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

CLICK HERE TO APPLY

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