Supply Chain Officer (Procurement) Vacancy at Danish Refugee Council

Supply Chain Officer (Procurement) Vacancy at Danish Refugee Council

Position: Supply Chain Officer (Procurement)

Position Information

Employment category: Grade H
Reporting to: Supply Chain Manager
Technical line manager: Supply Chain Manager
Direct reports: N/A
Unit/department: Support Services
Location: Kibondo/Kasulu

Overall purpose of the role:

The Supply Chain Officer will ensure efficient and effective procurement of supplies,
services and works providing value for money and in compliance to best practices as
per DRC Supply Chain Operations Handbooks and donor regulations.

Main Responsibilities:

• Responsible for execution of procurement activities in in a timely manner achieving
  value-for money while fully compliant to DRC and relevant donor procurement
  procedures and regulations.
• Receive PRs once approved in DRC Dynamics, review specifications before issuing
  RFQs, complete the procure to pay process in Dynamics ERP.
• Raise Purchase Orders and draft contracts with clear specifications on
  supplies/services/works ordered for and ensure the relevant appendices are
  referenced to and attached.
• Crosscheck that requestors select the purchase agreements item number for all
  items under Framework agreement and follow-up tracking on procurement
  spending under Purchase Agreements and Long-term contracts.
• Ensure tracking of all service contracts issued by the country programme including
  lease agreements, security services contracts, internet service and Insurances.
• Work closely with the warehouse unit informing them of the supply pipeline, and
  ensure requestors verify supplies at delivery time.
• Follow up on timely delivery of
  supplies ensuring the items meet approved requestor specifications.
• Support in ensuring adherence to procurement plans by working closely with
  relevant budget-holders and supply chain Team Leader.
• Help to build capacity and
  compliance skills of non procurement staff.
• Participate and support internal and external audits ensuring required information
  and documents requested are ready for submission to auditors.
• Excellent liaison, communication, and facilitation skills. Engage with relevant
  authorities for processing of camp entry permits.
• Observe the DRC Code of Conduct and DRC’s Anti-Corruption Policy and ensure any
  potential conflicts of interest are promptly raised and reported.
• Filing and archiving of documents on SharePoint following proper file naming
  protocol.

Reporting

• Weekly PR/PO Tracker status report
• Inventory report for Office and Compound supplies

About you

• In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient
  process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• Minimum 5 years’ experience in procurement and logistics function in a busy work
  environment with an INGO.
• Familiar with donor procurement guidelines; UN Agencies, UNHCR,DANIDA, FCDO,
  USAID, ECHO
• Strong work ethic with high integrity and transparency
• Ability to work under pressure and deliver on tight deadlines.
• Strong skills and experience in using ERP system.
• Strong communication and feedback skills.
• Team-oriented.

Education

• Bachelor’s degree in Procurement and Logistics or Supply Chain Management.
• Certificate in Humanitarian Logistics and Supply Chain Management

  Languages:

• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Competency profile

• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, and the region
• Willing to travel to project sites in Tanzania

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