Stores Manager at ALAF

Full Time Tanzania August 11, 2023 Procurement And Supply

Job Overview

Stores Manager at ALAF

Table of Contents

Reference Number

ALAF/05082023/01

Description

Internal Relations

Coordinates issuing and receiving of inbound and outbound items in the store.

External Relations

Liaises with Spare parts and consumables Suppliers and stakeholders to ensure Quality and Value for money for Supplies

Managerial/Supervisory Responsibilities

Supervises Stores officers and Stores Assistant
Report performing and Non-performing staff with the evidence
Ensure the team in stores adheres to safety standards

Operational responsibilities

1. Issuing Receiving Process

To issue materials only in required quantities against authorized requisition notes/materials lists through SAP ERP
To check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc
The Store Manager shall ensure that the signatory is consistent with the predetermined COA approval requirements before using
The Store Supervisor will determine whether there is sufficient stock to satisfy the requirement, especially on critical items, i.e. All Raw Materials Fuel, Petrol, Rolling oils, Prime coat oil, OEM Spares etc
Keep records of items issued, or transferred to another location/Store
To reserve a particular material for the specific job when so required

2. Store Data Improvement

Proper materials descriptions/specifications changes
Reduce OOS of spares
The Store Manager shall identify the requirement to create a Store Data Record. This shall be based on the repetitive procurement nature of the material(s) and/or the need to maintain procurement history
To maintain proper records for accuracy
To exercise general control over all activities in the Stores departmen
To ensure safekeeping both as to quality and quantity of materials

3. Goods receipts (GRN) are processed accurately and immediately

Receiving areas are secure and access is restricted.
Non-conforming goods/services are effectively managed in order to ensure internal customer service levels are exceeded and Vendor relations are maintained.
Stores Manager shall review the delivery note and verify the following:

Goods are intended for the plant/Division in question
The delivery Note has been stamped
Delivery Note is clear and complete with a valid ALAF LPO Number
Delivery Note has not been tampered with

All deliveries shall be to a centralised point, no direct deliveries to originators are permissible except in emergency situations
To verify the quantity and quality of items they are assigned, checking for defects and recording what they find

4. Managing Inventory Levels to ensure cost optimization

Identification and isolation of obsolete and scraped materials/items/Spares
Stock levels are correct and valid based on prior annual usage
Stock fastest-moving items to avoid emergency procurement
Materials are consistent with requirements specifications and standards

5. Replenish Stocks

To initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit fixed in respect thereof.
To initiate action for stoppage of further purchasing when the stock level approaches the maximum limit

6. Improved Inventory Management

Bin card system is implemented in all stores
Abnormal demand is monitored and executed accordingly
Annual review and categorization of items with Zero annual usage
Slow-moving, dead, and redundant stock is managed regularly, and effectively and all stock items have a storage bin allocated
Materials are clearly tagged and are easily identified and accessible

7. Stock Taking/Checking

Physical stock verification against system stock
Stock verification and reconciliation as per serial of Batch No of suppler or ERP System
Stock taking is to be performed promptly and accurately
Stock deviations or violations of SOPs are to be communicated in writing to Management, HR, and the immediate Supervisor
The store’s Officer/Assistant may NOT control the stock-taking process if they are involved in the physical counting process
The re-counts may not be performed by the same individual(s) who performed the original count in the section if a discrepancy occurs
All deliveries to the site are accounted for and controlled accordingly

8. Reports

Records of items issued, or transferred to another location/Store on a weekly basis
Damages and any breakage items
List of stock items in all stores
Daily items receipt and Consumptions

9. Financial Responsibilities

All deliveries to the site are accounted for and controlled accordingly

10. Responsibility for Physical Assets

Making sure that Company Office Assets and stock in the Store are safely kept and are optimally used

11. Budgetary Responsibility

May provide information to the Logistics and warehouse Manager for Budgeting

12. Responsibility for Procurement

To initiate purchase requisitions for the replacement of stock

13. Decision-Making/Job Influence

May participate in the selection/interview process of new workers for the Centres.

14. Working Conditions

Working environment required that the Store Manager and all his/her Team wear PPEs all the time for safety reasons.
Office bound/on-site/travel/May be required to travel.
The company may choose to relocate to branches or other sister offices when needed.
Willing to work extended hours to accomplish job roles.

Stores Manager at ALAF

Requirements

Minimum academic qualification: Degree/Diploma in Procurement and Logistics Management/Stores Management/Supply Chain/related field
Professional registration: Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB)
General work experience (years): 5 years
Specific to the position (level/discipline/years: 3 years
Industry: Manufacturing Sector
Proven ability to manage teams, build relationships, work collaboratively with cross-functional teams, influence others, and lead initiatives
The ability to work with SAP ERP.
Good leadership and great decision-making skills.
Strong analytical and communication skills.
Sound problem-solving skill
Requirement of decent computer knowledge and skills
Effective in team-oriented skills, time management skills, problem-solving skills, planning skills, organization skills, and oral and written communication skills.
Strong ethics and a high level of personal and professional integrity.
Go-getter approach

Stores Manager at ALAF

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