Senior Finance Manager at International Rescue Committee

Senior Finance Manager at International Rescue Committee

Dar es Salaam

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 287,903 Burundian and Congolese refugees, many of whom arrived in 2015 as the crisis in Burundi increased. To date, refugees continue to co-exist with the host communities in Kigoma region expressing multiple reasons and needs. Within this context, IRC provides protection and basic assistance in the areas of Safety (comprises of Protection and Rule of Law, Women Protection and Empowerment, and Child Protection), Health (mental health and psychosocial support services and reproductive health), and Education.

Job Overview

The Senior Finance Manager is responsible for leading all financial matters in accounting, internal audits, compliance, and risk management.

Their responsibility is to guarantee adherence to established policies, procedures, laws, and regulations, and ensure that the country program aligns with IRC Policies and procedures. They will also ensure that the daily operations of activities in the country are carried out with minimal risks.

Major Responsibilities

Internal controls

Review all policies and procedures to ensure are in compliance with IRC and funding sources.
Ensure operation costs are allocated based on timesheets and Cost Allocation Policy.
Monitor all financial activities and keep DDF of all situations which have the potential of a negative impact on internal controls of financial performance.
Regularly verify and update the authorized signatory list and bank information forms, ensuring that hard copies are maintained in records.
Conduct field audits for IRC field offices, gathering and interpreting data to identify inadequate controls, fraud, or non-compliance with management policies, and prepare comprehensive reports on the findings.
Conduct detailed examinations and assessments of financial and information systems, suggesting controls to guarantee system reliability and data integrity. Additionally, ascertain the extent of additional investigation needed, if necessary
May provide suggestions for improving the operations and financial standing of the IRC.

Grants Management

Ensure the compliance of the Donors’ requirements during monthly reviews of the budget and financial reports.
Support the grants audits and ensure timely engagement & reporting.
Ensure the Tanzania CP follows the Cost Allocation Policy in the Grants operations.
Ensure the Donor Receivables are collected timely.

Controllership

Prepare all internal financial reports monthly and upon request of management.
Ensure balance sheet reconciliations are completed timely and appropriate action is taken on matters arising on a monthly basis.
Ensure the Tanzania CP maintains all non-USD-denominated balances at a minimum to minimize foreign exchange exposure monthly.
Ensure adequate liquidity for the Country Programme operations.

Compliance

Examine financial records, information storage systems, and internal controls to ensure there are no indications of mismanagement, unnecessary waste of resources, or fraud.
Ensure controls established are strictly adhered to and in line with the guiding objectives of IRC and donors.
Ensure the TRA submissions are done on time to avoid penalties.
Coordinate the Statutory Annual audits and any other audits, assessments, and other spot checks

Treasury management

Manage Cash/Bank account activities, and balances to ensure the smooth operation of programme activities.
Monitor the systems, procedures, and reporting essential for maintaining accurate and up-to-date forecasts of cash requirements to meet future expenditures, including commitments that bind the IRC to future spending.

Risk Management

Ensure controls are properly implemented and operationally effective to mitigate risks.
Staff Performance Management, Learning & Development

Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care.

Key Working Relationships

Position Reports to: Deputy Director Finance
Position directly supervises: Finance Managers, Finance Officer
Other Internal and/or external contacts: Deputy Director Finance, Finance Team, and Grants Team.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

How to Apply :

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