Request For Proposal – Baseline Survey for Out of School Adolescents at GDC Consulting

Request For Proposal – Baseline Survey for Out of School Adolescents at GDC Consulting

Request For Proposal – Baseline Survey for Out of School Adolescents at GDC Consulting

Title of Project: Integrated Programme for Out-of-School Adolescents(IPOSA) in  Tanzania  

Location: 6 regions in Tanzania (Manyara, Pwani, Simiyu, Shingyanga, Shingida,  Tanga)  

Duration: 2022-2025 

Title of Assignment: Baseline Survey of the Integrated Programme for Out-of-School Adolescents (IPOSA) in Tanzania 

Duration of  Assignment :March – May, 2024(Approximately 47 Working Days)  

Commence Date of  Assignment: Upon the date signing the Service Contract 

Due Date for  Assignment : After 47 working days* from the commence date 

The number of working days mentioned in the RfP can be adjusted depending on  project progress and local circumstances 

2. Background Information  

2.1. Project Background Information 

In the year 2015 the Ministry of Education, Science and Technology (MoEST) conducted  an out- of-school profiling study and found that a total of 3.5 million children aged 7 to  17 (51 per cent girls) were out of school, including more than 2 million lower secondary  school age and 1.2 million children who never attended school. As per the structure of  Tanzania’s education system, Adult and Non-Formal Education (ANFE) sub-sector was  supposed to attend to these statistics in order to ensure opportunities for schooling are  provided to the out-of-school children and youths. 

To respond to the learning needs of the adolescents who are being missed out by the  formal education system annually, the Integrated Program for Out-of-School Adolescents  (IPOSA) was developed by the MoEST through the Institute of Adult Education (IAE),  IPOSA is part of UNDAP II Education Outcome and is aligned with the National  Development Vision 2025, the ESDP 2017/2021 (and now ESDP 2021/2022 – 2025/2026)  

and SDG4. Overall, IPOSA enables youths and adolescents aged 14-19 years old to  acquire knowledge, skills and self-perspectives which would enable them to contribute  fully to social and economic development. Specifically, IPOSA aims at developing  literacy and numeracy skills (reading, writing and counting) to adolescents who never  attended school; develop life skills e.g. personal empowerment, good citizenship, living  together and skills for employability; develop vocational and entrepreneurship skills  which would enable an adolescent to cope up with life as well as the society around  through self-employment.  

The Government of Tanzania received financial and technical support from UNICEF and  started developing the IPOSA program soon after the out-of-schoolstudy results were out.  

IPOSA development process was completed in 2018; the official launching was done in  March 2019 in Tabora region. The program is implemented by the Institute of Adult  Education in collaboration with PO-RALG and MoEST.  

In 2021, KOICA and the Government of Tanzania conducted a feasibility study which  concluded that KOICA would be willing to support IPOSA in six regions. The  Government of Tanzania has intended to use the proceeds to scale up the implementation  of IPOSA in six new regions namely Manyara, Shinyanga, Simiyu, Singida, Pwani and  Tanga for the period from 2022-2025, seeking to reach 30,000 youths. The project will  be implemented in five Local Government Authorities (LGAs) per region., and it is  expected that 30 IPOSA learning centers will be established the selection of the specific  LGAs will be confirmed by April 2023. The project will also support the establishment  of 3 IPOSA teaching centers. 

2.2. Expected Results 

The main objective of the project is enhanced, equitable and inclusive access to quality  basic education and life-long learning for out-of-school adolescents.  

The project has the following Outcomes: 

Outcome 1: Out-of-school adolescents have increased access to skills-based education  and life-long learning opportunities allowing them to become active contributors to  their well-being and their communities. 

Outcome 2: IPOSA graduates have enhanced capacity to engage in self-employment  or access formal employment. 

In terms of the information about the expected results in detail, please find the Project  Design Matrix (PDM) in Annex 1. 

3. Objectives and Scope of Baseline Survey 

3.1. Objectives 

The overall objectives of the baseline survey are:  

1. i) To determine the current situation of the target beneficiaries in six project regions. ii) To conduct market research and needs assessment in the initial stage of the  project. 

iii) To establish baseline data on the basis of the current status of the indicators in  the PDM of the project. 

The survey will be used to gain more information to determine which districts and  IPOSA centers will be selected as targeted areas, which trades are in the highest  demand in each LGA, and which equipment and materials are needed in targeted  IPOSA centers.

3.2. Work scope 

The scope of the survey will fall within the following areas of tasks: 

1. i) Providing justification of the project implementation through desk research on the  IPOSA program.  
2. ii) Establishing baseline values for each indicator of project outcomes and outputs  according to the PDM. 

iii) Collecting related data including research design, survey methodology, sample  selection method, data collection method, data analysis method and results. iv) Assessing needs of the targeted six regions through the results of the following  surveys and literature reviews. 

• Market research by LGAs for the selection of vocational training  subjects(short-term/long-term) to be offered from each targeted IPOSA center (disaggregated data by region). 

– Including establishment of checklists for mapping centers and trades for the  vocational training programs through the market research 

• Research the needs in equipment and materials for vocational trainings of each  targeted IPOSA center and identify the list of equipment and materials.  (disaggregated data by region). 
• Survey on basic literacy levels among out-of-school adolescents  (disaggregated data by gender and region). 
• Survey on vocational training needs of out-of-school adolescents with  disabilities (disaggregated data by gender and region).  
• Literature review about the prevalence of adolescent pregnancy and child/early  marriage among out-of-school girls. (disaggregated data by region) 
• Literature review about the labor market participation rate of out-of-school  adolescents. (disaggregated data by gender and region) 
• Survey on the perceptions of community people including parents on  education for out-of-school adolescents, especially girls. (disaggregated data  by gender and region) 

4. Geographical areas 

The baseline survey will cover the six regions including Manyara, Pwani, Simiyu,  Shinyanga, Singida, and Tanga in Tanzania. Interviews will also be conducted with  selected key institutions and potential target beneficiaries that GDC Consulting has  identified and will engage with during the project implementation stages. 

A preliminary list of specific stakeholders and beneficiary groups will be shared by  GDC Consulting to inform further development and finalization of the field visit plan  by the consultancy firm/team.  

5. Approach and Methodology  

The consultancy firm/team is expected to propose appropriate mixed methods based  on the stated objectives, including quantitative and qualitative, which will be used to 

collect and analyze data/information to triangulate the information and promote the  participation of different groups of stakeholders. However, the consultancy firm/team  will elaborate on the methodologies and scientific sampling techniques for the survey  as well as for the other qualitative methods such as focus group discussions and key  informant interviews to be used in the baseline survey. 

Based on the feasibility of their use, the consultancy firm/team may deploy both digital  Data Collection and traditional/conventional data collection methods. This baseline  survey encompasses administrative data as well as primary data based on the results  framework.  

The applying consultancy firm/team must propose a methodology including aspects of  sampling, sample size, tools, design and administration, which will be reviewed and  approved by GDC Consulting. The consultancy firm/team is also expected to provide  a detailed methodology with tools for fieldwork as part of their inception report. 

The above-mentioned approach is only the general approach as suggested through the  TOR, however, there is no limitation to apply only the suggested approaches. The  consultancy firm/team shall propose appropriate approaches/methodologies as per  requirement. 

6. Deliverables/Expected outputs and reporting 
7. i) Research clearance. Considering the lengthy process, it is required to proceed  with the Tanzania Commission for Science and Technology (COSTECH)  application as early as possible. The administrative support such as an issue of  official letters will be provided when needed; 
8. ii) Draft inception report including a detailed work plan/Gantt chart, proposed report  format/outline, a detailed methodology (including sample size and sampling plan),  data collection tools, analytical framework, survey questionnaires and plan for  fieldwork; 

iii) Oral presentation of the draft inception report (according to the circumstance, the  oral presentation can be substituted by other formats of delivery.); 

1. iv) Final inception report including final translated survey tools, sampling,  methodology, analytical framework and survey questionnaires. The report format  and outline will be agreed during the inception phase; 
2. v) Draft baseline survey report including raw, cleaned data sets; vi) Final baseline survey report including datasets. The report should include at a  minimum: executive summary, list of acronyms, introduction, baseline context and  purpose, baseline framework and methodology, findings, case studies, conclusions  and recommendations. Annexes should include the TOR, inception report, project  indicators with baseline values from the baseline survey, list of documents  reviewed, list of persons interviewed or consulted and data collection instruments. 

The consultancy firm/team is expected to upload all relevant resource documents, raw, clean data sets and draft reports collected or prepared for this assignment on SharePoint  to be created by GDC Consulting. All deliverables are to be submitted in English language versions. 

Ethical consideration should be ensured during the entire survey process, including  data collection. The contracted consultancy firm/team explain the study’s purpose  clearly to stakeholders engaging in data collection, along with collecting the signed  consent forms. 

For quality control, regular brief updates and touch-base meetings will be required.  The consultancy firm/team should organize touch base meetings to share updates of  activities taking place to GDC consulting and to discuss any concerns/issues to ensure  the survey progresses in line with the expected requirements and timeline.  

7. Qualifications and expertise required 

Eligible applicants include public, private, and non-governmental organizations, or individuals,  registered under the authorized agency of the Government of Tanzania with proven experience  in baseline surveys. The ideal consultancy firm/team will possess: 

1. i) Minimum 5 years’ experience conducting a field assessment for baseline/ midline/endline surveys, especially in the education sector.  
2. ii) Education, gender, and statistics expertise preferably with Master’s degrees. iii) Good thematic understanding of out-of-school and dropout adolescents in Tanzania,  youth entrepreneurship, economic empowerment for youth, basic education,  prevocational training, and TVET. 
3. iv) Strong capacity and experience in planning and organizing survey logistics. v) Strong capacity in data management and statistics. 
4. vi) Relevant experience in working with international organizations on consultancy  assignments, especially in baseline/midline/endline surveys.  

vii) Excellent proven written, spoken English and Swahili communication skills. 8. Timeframe 

The number of consultancy days is 47 working days from the date of signing of the contract.  The survey is expected to commence in March 2024 and to be finalized within ten weeks. This  timeline is preliminary and can be adjusted in consultation with GDC Consulting based on the  survey’s progress. 

Submission Instructions

The consultancy firm/team shall submit an application with the following documents:

i) Technical Proposal

– A concept note including the approach, methodology and work plan, tools flowchart,
and timeline of activities (maximum 5 pages)
– A field trip plan including the analysis of demographic characteristics and needs of
targeted project regions and survey questionnaires.

ii) Financial proposal

– Detailed budget breakdown including taxes and the all-inclusive fee in Microsoft
Excel format.

iii) Details of the consultancy firm/team
a. Firm/team profile with relevant experiences
b. CV of proposed firm/team highlighting relevant experience in conducting similar tasks
c. A copy of firm/team registration, VAT registration
d. A copy of the tax clearance certificate
e. Any other relevant documents

All applications MUST be submitted by e-mail to: [email protected] and the deadline for
submission of application is on 10th March 2024. The application must be submitted in English.

Logistics

GDC Consulting will not provide office space, computers, copying, printing, and telephone
services to the consultant, but facilities for the presentation of results to be made. GDC
Consulting will not also provide vehicle and the company need to consider the details of the
costs accordingly.

Evaluation Criteria

The technical proposal is evaluated and examined to determine its responsiveness and
compliance with the requirements specified in this solicitation document. The quality of each
technical proposal will be evaluated in accordance with the following evaluation criteria and
the associated weighting (total possible value of 100).

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