Public Health Administrative Management Assistant at US Embassy Tanzania

Public Health Administrative Management Assistant at US Embassy Tanzania

Dar es Salaam

Salary: TZS 49,597,266 Per Year

US Embassy Dar es Salaam

The mission of the United States Embassy is to advance the interests of the United States, and to serve and protect U.S. citizens in Tanzania.

Public Health Administrative Management Assistant (CDC) Job Vacancy at the US Embassy Dar es Salaam / U.S. Embassy in Tanzania

About

Announcement Number: DaresSalaam-2023-034
Hiring Agency: Embassy Dar Es Salaam

Position Title: Public Health Administrative Management Assistant (CDC)

Open Period:07/05/2023 – 07/06/2023Format MM/DD/YYYY
Vacancy Time Zone:GMT+3
Series/Grade:LE – 0540 9
Salary:TZS TSh49,597,266 /Per Year
Work Schedule:Full-time – 40hrs per week

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Public Health Administrative Management Assistant at CDC.
Supervisory Position:No
Relocation Expenses Reimbursed:No
Travel Required:Occasional TravelOccasional Travel

Duties

Extramural Budget Execution/Analysis/Management: 35%

• Provides expert technical advice to implementing partners in the development of long- and short-term financial strategies and plans to achieve financial goals supporting cooperative agreement objectives.
• Plans are developed in accordance with approved budgets and to monitor adherence to USG financial standards.
• Conducts reviews of prospective or new CDC-Tanzania cooperative agreement recipient’s financial systems to determine the adequacy of their accounting systems and internal controls, as well as their institutional capability to implement USG funding agreements.
• Assists cooperative agreement partners in understanding CDC budget categories and assists in the review of their budget requests to assure that proposed costs are allowable, allocatable and reasonable.
• Provides financial advice and monitors the financial reporting of implementing partners to CDC HQ to ensure timeliness and accuracy of financial reporting.
• Monitors and reviews fund spending requests to ensure compliance with the US Payment Management System regulations; Conducts and tracks and reports results of pipeline analyses for assigned partners to Cooperative Agreement Team monthly.

Intramural budget/execution/analysis: 50%

• The incumbent develops and maintains effective systems for tracking payments and expenditures for all CDC Tanzania operations and programs, including Atlanta-held funds and Post-held funds for PEPFAR, malaria, maternal child health and avian flu programs.
• Tracks expenditures by funding stream, program, budget allotment, and object class and project code.
• The incumbent develops cost estimates and prepares the annual operating budget funding request for the annual PEPFAR Country Operational Plan to OGAC and for individual CDC programs directly to CDC Atlanta.
• The incumbent serves as financial liaison with appropriate budget analysts at CDC Atlanta to develop estimates of quarterly budget needs at Post and submit separate quarterly requests for Post funding cables to CDC Atlanta for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets.
• Develop and implement systems to track budget obligations for both Post-held and Atlanta-held operating funds.
• Collaborate with Embassy B&F staff to track monthly obligations for Post-held funds for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets.
• Routinely communicate with budget analysts at CDC Atlanta to track monthly obligations and expenditures for Atlanta-held operating funds.
• Routinely communicate with Embassy B&F and CDC Atlanta to track obligations for CDC-funded procurements (construction contracts and large equipment purchases) through RPSO (Over $20 million annually).
• Review all commitments and obligations (for all operational and extramural activities) from CDC budgets and assign appropriation and allotment numbers and certify availability of funds before approval by the CDC Deputy Country Director.
• The incumbents access the Consolidated Overseas Accountability Support Tool (COAST) accounting database at the Embassy to export data into CDC Excel spread sheets or Pivot table for sorting and tracking of expenditures.
• Reviews reports from the Embassy for CDC electronic funds transfer (EFT) payments and the list of checks disbursed by the Embassy Cashier on a bi-weekly basis to track payments.

Procurement and general administration duties: 15%

• Review electronic procurement requests and travel requests for appropriate approvals by the supervisor and CDC Deputy Director before assigning billing data and forwarding to the Embassy for processing.
• Follow up with vendors, program staff, GSO and B&F on any needed clarifications and for updates on pending payments for travel vouchers, telephone calls, and invoices for vendors, CDC staff, MOHCDGEC staff and other partner staff.
• Provides advice and assistance regarding appropriate procurement mechanism for CDC program staff (purchase request, petty cash, or VISA card). Completes VISA card purchase request documents for approval by the Deputy Director and CDC Atlanta.
• Assures annual formalized financial management training on CDC procurement and grants requirements and use of accounting software (PMS) for implementing partner’s mid-level management, accounting, administrative and appropriate technical staff to ensure compliance with USG financial reporting requirements.
• Provide monthly update to CDC Administrative staff regarding all equipment purchases for items over $5,000 for the CDC inventory database, including the item description, cost; purchase date, vendor and user location.
• Assist in the development of the CDC Tanzania portion of the annual COP budget, which exceeds $140 million.

Requirements:

EXPERIENCE: A minimum of 5 years of progressively responsible experience working in professional accounting, auditing, or a financially-oriented business occupation is required. At least two years of experience working with the US Government or international organization is required.

JOB KNOWLEDGE:

• The position requires a thorough knowledge of budget development, execution, and analysis, including technical procedures and methods for computing and reporting for financial programs.
• The incumbent must have a detailed and comprehensive knowledge of CDC and USG policies and procedures relating to budgeting, accounting, and appropriation.
• The job holder is also required to have a good working knowledge of the structure and functions of CDC Tanzania, PEPFAR program activities, and US Embassy budget and finance policies and procedures.
• The incumbent must have advanced knowledge of project management principles and methods to represent CDC Tanzania in interactions with other USG agencies and partner organizations.
• Thorough knowledge of guidelines and procedures for administration and financial management of cooperative agreements; and budget tracking procedures for coordination with CDC Atlanta and the U. S. Mission in Tanzania is required.
• In addition, the incumbent must have a good understanding of the cultural and operational climate in Tanzania to establish and maintain effective working relationships.

Education Requirements:

Bachelor’s degree from an accredited university in finance, accounting, public or business administration, health economics is required.

Evaluations:

LANGUAGE:

Fluent (reading, speaking, and writing) in English and Kiswahili is required. (This may be tested).

EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.
Public Health Administrative Management Assistant (CDC) Job Vacancy at the US Embassy Dar es Salaam

Agency Benefits:

The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:

Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

DEI Statement

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all, and we invite applicants from diverse backgrounds to apply.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Copy of Degree
• Transcript
• Proof of Citizenship (Voter ID, NIDA, Passport)
• Other Document (if any)
• Other Document 2 (if any)
• Copy of work permit if not TZ national
• Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

CLICK HERE TO APPLY

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