Project Coordinator at World Vision

Project Coordinator at World Vision 

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Provide technical support to the implementation of project activities: 25%

• Coordination and management of all resources according to donors and organization standards and expectations
• Develops the Detailed Implementation Plan (DIP) on an annual basis to monitor and track progress to meet all project objectives
• Stakeholders meetings are conducted effectively
• Project coordination meetings are organized, prepared and lead to action

End Results

• Forges meaningful partnerships, collaborations and networks to actively support the successful accomplishment of project activities
• Manages partner and stakeholder relationships develops and maintains contacts of key stakeholders, meeting schedules and minutes
• Establishes and maintains relationships with community members and government staff.
• Project activities are managed on a timely basis with effective utilization of the available resources.

Ensure project Compliance in Reporting, Planning and Stewardship of Resources: 30%

• Monitor project performance using appropriate tools and techniques
• Ensure that project resources (equipment, materials and finance) are used for the intended purposes and as per approved policies and guidelines
• Identifies, advises and manages project related risks in a timely manner in consultation with the project management
• Report and escalate issues of concern to management as necessary
• Ensuring effective monitoring and evaluation of all project activities
• Leadership in technical feasibility and the definition of the Project key deliverables
• Works closely with project finance officer to ensure smooth project activities operations and reporting

End Results

• Timely coordination quality preparation and submission of activity plans and budgets in coordination and consultation with the project manager for timely annual work plan and budget submission in compliance to donor requirements
• Produce timely and quality reports and information as required for all project reports, WVT Monthly
• Management Reports (MMR), and Annual reports
• Support program management with preparation of Program meeting minutes, presentations and project implementation summaries for stakeholder engagement at local, district, national level
• To utilize and maintain the office financial and non-financial resources throughout the project implementation
• The utilization of the office resources will be in a way that focuses deeply to save the most vulnerable children.

Capacity Building for field staff: 25%

• Personnel management skills: leadership in teamwork, and ability to delegate, follow-up, supervise, support supervisees
• Leads in tracking project performance, analyzes project reports maintains open communication with the project manager to ensure the successful completion of project short and long-term goals

End Results

In collaboration with Lagana AP staff, build capacity to project staff on results-based impact and activity monitoring and evaluation and review to ensure quality programming
Build capacity to project officers on the project deliverables, report writing, and timelines to ensure high-quality narrative reports (quarterly, semi-annual and annual) with timely submission to stakeholders
Coordinate and plan program officers’ performance management goals and review processes

Networking and External Engagement: 20%

Support the Project Manager & coordinator to strengthen relationships with government, and district teams, within the relevant sectors and community while implementing project activities
Build positive work relationships with project collaborators maintaining unity and trust
Participate in the district, and community level meetings and engagements in consultation with and feedback to the Project Manager

End Results

Government and district teams’ responses are timely done as per requests with Project management.
Participating and supporting all project activities
Effective coordination with Cluster Manager.,

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least 3 years of coordinating an NGO project.
• Experience and robust understanding of managing successful social enterprises

Required Education, training, license, registration, and certification

Minimum qualification required

• bachelor’s degree in a related field
• Master’s degree is an added advantage

Preferred Knowledge and Qualifications

• Experience in working on donor funded programs and managing projects
• Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships
• Ability to work on tight deadlines
• Strong commitment to WV Values, Mission and Vision.

Monitoring and evaluation skills

Other Competencies/Attributes:

Must be a committed Christian, able to stand above denominational diversities.

Perform other duties as required.

Travel and/or Work Environment Requirement

Work environment: Office-based In Kishapu DC Travel: 50% Domestic travel. Frequent travel to the field in Nzega Cluster-Tabora.

Physical Requirements

Based in Kishapu DC

Language Requirements

English and Swahili

SEE: 7 Tricky Work Situations, and How to Respond to Them

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Project Manager

Reason for contact

Primary supervisor for Project Management and Leadership technical support

Day-to-day implementation of project activities to provide admin support to ensure donor requirements are met Irish Aid.

Frequency of contact

Daily/Weekly/Monthly/

On need basis

 

Contact (within WV or outside WV)

Senior Grant and Operation Manager

Reason for contact

Supervisor for Project Management and Leadership Technical support

Frequency of contact

On need basis

 

Contact (within WV or outside WV)

WASH Technical Team Leader, Livelihood and Resilience Technical Team Leader

Reason for contact

For Health and Nutrition & Livelihood and Resilience consultation

Frequency of contact

On need basis

 

Contact (within WV or outside WV)

Procurement Officer for Grants; Senior Grants Finance Manager; Senior Program Officer – Grants & Compliance and Partnership

Reason for contact

For Procurement, Finance and Compliance + Partnership support

Frequency of contact

On need basis

 

Contact (within WV or outside WV)

Other NO Technical Leads, Support functions, and Senior Management

Reason for contact

For special requests and support where required

Frequency of contact

On need basis

 

Contact (within WV or outside WV)

RD&PQ Director

Strategic planning, donor and SO relationship management

Frequency of contact

Daily or on need basis

DECISION MAKING

Decision-making as stipulated in World Vision policies and guidelines.

CORE COMPETENCIES

☒ Be Safe and Resilient

☐ Deliver Results

☒ Build Relationships

☐ Be Accountable

☒ Partner and Collaborate

☐ Embrace Change

Applicant Types Accepted:

Local Applicants Only

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