Project Accountant at World Vision
Job Overview
Project Accountant at World Vision
Job Description
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Budget and fixed asset Management and Monitoring: 20%
- Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
- Provide lead in budgetary control to ensure that activities are implemented within approved budget.
- Support in the preparation and revision of budgets and implement budgetary management strategies.
End Results
- All project expenses are allowable, reasonable and allocable
- No disallowed costs
- No overspending or underspending
- Budget revisions done timely
Activity
Partner Management: 20%
- Conduct periodic project/partner visit for financial review and capacity building in finance management.
- Reviewing partners reports and posting them into the system on time.
- Build Partners Capacity in Financial Management to ensure Grants Compliance.
End Results
The capacity of the partners is built, and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.
Activity
Support timely project payments for vendors, partners and Beneficiaries: 20%
End Results
Timely payments and recording of project costs
Activity
Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity: 10%
Provision of technical assistance and awareness to project staff on all financial related issues.
End Results
Compliance with Donor and WV Guidelines
Activity
Implement internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud10%
End Results
Zero tolerance to fraud is adhered to
Activity
Ensure that project procurements are done on timely basis and as per WV policies: 10%
End Results
Procurement done on timely manner as per the procurement plan
Activity
Support the project staff to submit timesheets and Labour distribution reports as per the donor and WV guidelines: 5%
End Results
Salary Reconciliations are done on monthly basis.
Activity
Facilitate annual project audits & monitor implementation of audit recommendations: 5%
End Results
Successful audits and no disallowed costs
KNOWLEDGE /QUALIFICATION FOR THE ROLE
Required Professional Experience
- Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
- Minimum one year of experience from an international NGO experience is preferred.
- Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
- Reporting preparation and presentation and the proven ability to translate technical
- Financial data into informative reports.
- Advanced computer skills in MS Office programs, particularly Excel
- Prior staff supervisory experience and strong organizational skills are desired
- Excellent oral and written English skills.
Required Education, training, license, registration, and certification
Bachelor’s degree in Accounting/ Finance/Equivalent
Professional qualification in accounting such CPA or ACCA is an added advantage.
Preferred Knowledge and Qualifications
- Experience in managing donor/GAC funds
- Working knowledge of GAC/Other grants operations, finance services and practices
- Experience in managing partners
- Good planning and organizational skills
- Tact and diplomacy in dealing with staff-related to work environment needs
- Ability to maintain effective working relationships with all levels of staff and public
- Experience working with an international organization will be an added advantage
- Excellent computer skills in Excel & Sun-systems accounting software
Physical Requirement
Based in Kishapu DC
Language Requirements
Swahili, spoken and written
English, spoken and written
KEY WORKING RELATIONS
Contact (within WV or outside WV)
Grants Finance Manager SO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when needed
Contact (within WV or outside WV)
Grants Finance Manager NO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when required
SEE ALSO: Top Career Myths That Keep you From Enjoying Your Job
Contact (within WV or outside WV)
Senior Gant Finance Officer
Reason for contact
This is the first line manager for technical and administration guidance
Frequency of contact
On daily basis
Contact (within WV or outside WV)
Project staff
Reason for contact
Financial technical support
Frequency of contact
On daily basis
DECISION MAKING
Decisions are escalated through Grants Finance Manager and Finance Director and support services
CORE COMPETENCIES
☐ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Partner and Collaborate
Applicant Types Accepted:
Local Applicants Only
