Procurement Officer Job in Kenya at Jubilee Insurance

Procurement Officer Job in Kenya

Job Ref. No. JHIL051

Position: Procurement Officer

Jubilee Insurance was established in August 1937, as the first locally incorporated Insurance Company based in Mombasa. Jubilee Insurance has spread its sphere of influence throughout the region to become the largest Composite insurer in East Africa, handling Life, Pensions, General and Medical Insurance. Today, Jubilee is the number one insurer in East Africa with over 450,000 clients. Jubilee Insurance has a network of offices in Kenya, Uganda, Tanzania, Burundi and Mauritius. It is the only ISO certified insurance group listed on the three East Africa stock exchanges – The Nairobi Securities Exchange (NSE), Dar es Salaam Stock Exchange and Uganda Securities Exchange.

Its regional offices are highly rated on leadership, quality and risk management and have been awarded an AA-in Kenya and Uganda, and an A+ in Tanzania. For more information, visit www.JubileeInsurance.com
We currently have an exciting career opportunity for Procurement Officer within Jubilee Health Insurance Limited. The position holder will report to the Procurement Manager will be based at Head Office in Nairobi.

Role Purpose

The job holder should be a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts. He/she will play a key role in procuring high-quality and cost-efficient supplies for the organization. He/she will follow procurement procedures, maintain an updated list of current and incoming inventory, and be responsible for making purchases.

Main Responsibilities

Procurement Planning & Tender-bid management:
Participate in the preparation of the annual procurement plan.
Forecast and support preparation of the budget for better procurement planning.
Implement the company procurement policy and procedure manuals to establish internal control systems and procedures.
Preparation and/or endorsement of the tender strategy proposal, bids opening, bids evaluation, asset disposal, and order award proposals, including communication of results from bids and undertaking negotiations where required.
Processing and evaluating user requisitions and purchasing the required goods and services in the most efficient, optimal, and cost-effective manner using a P2P system.

Stakeholder Engagement:

Prequalification of suppliers for all business lines and users in Jubilee Insurance.
Perform supplier site visits.
Negotiating prices and terms of products with suppliers.
Ensure supplier database is up-to-date and conducts annual supplier evaluation as per departmental guidelines.
Ensure contracts with suppliers are duly prepared by the Legal department, properly maintained for reference, and reviewed on a regular basis.

Records Management & Reporting:

Maintain the safe custody of records on the procurement activities for at least 7 years.
Prepare departmental monthly analysis reports on company expenditures and savings.
Manage the company asset register

Compliance:

Ensure compliance with the procurement manual of the company and the PPDA of 2016.
Perform delivery checks and keep an updated record of the requisitioned, delivered, and issued

Logistics:

Organize travel logistics as per the company travel policy.
Manage the coordination of the disposal of obsolete goods.

Functional Skills

Negotiation Skills
Market Intelligence
Customer Service
Exploitation of Information Technology
Honesty & integrity
Interpersonal Skills
Ethical

Key Competencies

Visionary Leadership
Market Awareness
Customer Focus
Continuous Innovation
Ownership & Commitment
Team Spirit

Qualifications

A Bachelor’s degree in Procurement and supply chain or a Business-related course
Diploma in procurement and supply chain management or CIPS Level 4
Proficient in the use of Microsoft Office Suite and packages

Relevant Experience

Minimum of 5 years’ experience in a purchasing function

How to Apply

If you are qualified and seeking an exciting new challenge, please apply via r[email protected] quoting the Job Reference Number and Position by 23rd November 2022

Only shortlisted candidates will be contacted.