Procurement Manager Vacancy at GardaWorld

Procurement Manager Vacancy at GardaWorld

Place Of Work/Travel: Dar es Salaam, Tanzania

Contact And Cooperation

Internally: The Procurement Manager will work hand in hand with Store Supervisor, Procurement units, departmental heads, and all other sub stores

Externally: Suppliers, Company Internal store representatives across the group

Job Summary

The Procurement Manager main duty /task will be to enable business growth while also pursing cost reduction and process streamlining. He /She will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes. He/she will also oversee the stores’ function.

Key Responsibilities

• Developing procurement strategies that are inventive and cost-effective.
• Be a strong leader, great communicator and negotiator and an analytical mind capable of taking on the toughest challenges.
• He /She will be responsible for leading all countrywide procurement efforts to enable efficiently and effectively spend owners such as business units/HODs, clients to maximize the value they receive from suppliers to meet their objectives.
• To work with each business unit/HOD to lead centralized direct and indirect sourcing and procurement efforts.
• This will include working with the internal stakeholder from initial need identification to final goods or service delivery to meet stakeholder needs.
• Identifying and evolving best practices and transforming the Company from one that is often still locally driven to one that is led by a centre of excellence.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Approving purchase orders and organizing and confirming delivery of goods and services.
• Advise the management on ways to cut costs and on any discrepancies that may arise for decision making.
• Performing risk assessments on potential contracts and agreements.
• Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
• Preparing procurement reports.
• Coordinate with stores to always ensure that goods delivered matches delivery notes, Invoice, GRN and purchase order to ensure they conform to required standards.
• Ensure zero stock outs for critical items to ensure continuity and availability to all sub stores and branches.
• To manage and maintain proper storage of inventory
• Ensure shipments and inventory transactions are accurate, approved and authorised.

Principal Outputs Of This Role

• Coordination between Procurement Officer(s), Storekeepers across the country.
• Ensure purchase requests have been prepared for all stock replenishments
• To ensure the team is keeping minimum and maximum reorder levels according to proper stock management principles
• Management of the posting received or issued items in the system within the day of the transaction.
• Ensure goods into store meet required standards and a correct quantities and prices
• Ensure all Delivery notes and invoices are handed to accounts department in timely manner
• Ensure transfers and receipts are posted promptly and GRNs handed over to accounts for invoicing.

Authority

• As per the Company’s Structure

Accountability

• The Procurement Manager is accountable to the Head of procurement & fleet, East Africa with dotted line reporting to Head of Finance, Tanzania for the responsibilities stated in this job description.
• These responsibilities will be monitored and managed through regular performance reviews and supported through the monitoring of KPIs as guided by Company HR Policies.

Competencies

• Strong leadership and coordination skills
• Strong negotiation skills to use for large commercial deals
• Excellent interpersonal and teamwork skills
• Analytical mindset, but also creativity to seek, encourage and find non-traditional approaches that have historically “boxed-in” procurement
• Experience with modern sourcing and procurement systems
• Quality control analytical skills
• Inventory software, databases proficiency
• Planning skills

Qualifications & Experience

• Bachelor’s degree in Procurement, Supply chain management, logistics, professional qualification for procurement will be an added advantage
• Minimum of five (5) working years in procurement role, at least two years at senior level
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Knowledge on stock management practices
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Good organizational and time management skills
• Highly organized and detail-oriented
• While not mandatory, it is desirable that candidates who do not have a degree in Procurement or Supply chain management or Operations management possess an industry recognized Supply & chain /Procurement certification such as the CPSM from the Institute for Supply Management or a near equivalent from firms such as Chartered Institute of Purchasing and Supply, International Purchasing and Supply Chain Management Institute and so on

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