PCU Finance and Administration Manager (FAM) at Foundation Alliance for Africa (SAfA)

 

 

PCU Finance and Administration Manager (FAM) at Foundation Alliance for Africa (SAfA)

Project Background and Description

The Foundation Alliance for Africa (SAfA) is an initiative founded by the Max und Ingeburg Herz  Stiftungi, the Kühne Stiftung, the Rossmann Stiftung and the Hanns R. Neumann Stiftung with the aim  of effectively supporting development processes in Africa through stronger coordination and  cooperation. This is achieved by combining their respective expertise in different sectors in the same  project, thus unleashing significant added value towards the attainment of several Sustainable  Development Goals.

The SAfA Tanzania project aims to support over 50,000 young men and women aged 15-30 in Arusha,  Kilimanjaro, Mbeya and Songwe regions, who are currently facing uncertain futures, to enhance their  life prospects through improvements in education, income and health, and by creating a more youth  friendly and youth inclusive environment. This is accomplished through a multisectoral project  approach where three implementers combine their expertise and approaches to foster skills  development for remunerative employment, enhance efficiencies of agricultural and medical supply  chains, improve knowledge and access to Sexual and Reproductive Health services and strengthen  youth acceptance and recognition as productive members in communities. The higher level of impact  and sustainability expected from this integrated and holistic approach will be closely monitored  through rigorous evaluation assessments. Experiences and learnings will enable ongoing local capacity  development and improvements of these approaches for further scaling and replication in Tanzania and in other countries.

The Project Coordination Unit (PCU)

The Project Coordination Unit (PCU) will be based at the Hanns R. Neumann Stiftung Tanzania, the lead  organization in this consortium, office in Usa River.

The PCU is responsible for coordinating the successful delivery of the partnership project “Enhancing  Livelihood Prospects for Young People in Tanzania”. Under the coordination of the PCU, the project is  implemented by three local implementing partners, namely Deutsche Stiftung Weltbevölkerung Tanzania (DSW TZ), Kühne Foundation Tanzania (KF TZ) and Hanns R. Neumann Stiftung Tanzania (HRNS TZ).

Job Tittle: PCU Finance and Administration Manager (FAM) 

Reporting 

The PCU Finance and Administration Manager reports to the PCU Manager

Duty station

The duty station will be the Project Coordination Unit (PCU) department within the HRNS TZ office in  UsaRiver, however, travels to the project locations in Northern and Southern Tanzania are expected,  also at short notice.

Job Purpose 

To oversee and coordinate financial activities of the project and ensure compliance with Tanzanian  and donor regulations (in this specific project the German Federal Ministry for Economic Cooperation  and Development /Bundesministerium für wirtschaftliche Zusammenarbeit und Entwicklung (BMZ). The person will further be responsible for budgetary management as well as preparation and review  of the financial reporting in close coordination with and for review by the PCU manager. The FAM will  also be responsible for the consolidation of all financial reports into one to be submitted to the SAfA  HQ.

Key responsibilities

Managing the PCU budget and  administration

• Manage all accounting transactions and procedures linked to  the PCU budget and ensure that they are in accordance with  statutory regulations, corporate policy, Tanzanian and BMZ  regulations.  
• Prepare PCU accounting and financial reports for reporting to  the SAfA head office in Germany and other  stakeholders/partners as required.
• Ensure that a sound financial management policy and system  is in place and implemented. 

• Ensure that all procurement related tasks are carried out  timely and following company and donor policies and  procedures (procurement, asset management, inventory and  stock management, relationship with suppliers and service  providers, etc.) 
• Be involved in the creation, negotiation, filing and tracking of  documentary issues (e.g. project budgets, loan and tenancy  agreements etc.)
• Assist in the implementation/set up of a new accounting  system and ensure adequate data entry and booking.

 

Supervising implementers’  budgetary activities to ensure  compliance with BMZ  regulations

•  Provide training, coaching and backstopping to the SAfA  implementing organizations on BMZ’s procedures and  regulations.  
• Assist in financial planning, budgeting and in the  implementation of internal control systems. 
• Monitor, prepare and review fund requisitions, financial  disbursements and ensure proper use of funds (allowable  expenditures). 
• Closely monitor the expenditure deadlines. 
• Monitor the budget burn rate of the individual implementers and the adherence to budget flexibility. 
• Contribute to preparation of budget revisions.
• Review vouchers and financial documentation of the  implementing organizations and provide regular feedback to  partners.

Financial reporting and auditing

• Coaching implementing partners on the use of the financial  reporting templates including budget forecasts as basis for  fund requests. 
• Consolidating the quarterly and annual reports of all  implementers into an overall SAfA project financial  report/expenditure update and a consolidated fund request • Ensure the timeliness of financial reports. 
• Preparing, coordinating, and managing SAfA financial audits  (statutory and project) in close liaison with the partners. • Participating in selected project meetings and providing input  on financial related matters.
• Keep the PCU Manager informed about the project´s  performance on a regular basis.

Responsibility for Assigned  Adhoc Duties

• Carry out any other financial assignments as requested by the PCU  Manager or the Financial Officer at HRNS head office.

Minimum Qualifications: 

• An undergraduate degree in management and Accounting, Finance, or any other related discipline is  required.
• Professional Qualified Accountant- CPA/ACCA required.

Experience: 

• A minimum of 5 years’ experience in a similar position (Finance, Accounting, Business Management), preferably within a not- for-profit organization.
• Experience with donor funded projects will be an added advantage.
• In-depth knowledge of Tanzania’s financial regulations and accounting/auditing processes. Ideally experienced with accounting principles according to IPSAS.
• Practical experience in financial and cost accounting, budgeting, financial management and audit.
• Practical experience in the preparation of financial reports and budget variance analyses. Knowledge of using accounting software.
• Knowledge of Sun-Systems 6 would be an advantage. Experience in capacity building and mentoring of staff.
• Competence in computer skills is a must, especially Excel.
• Experience in working within a consortium with multiple partners.

Personal Attribute 

• Demonstrable attitude for teamwork.
• High level of interpersonal skills.
• Highly disciplined, well organized, able to work independently, flexible, and able to work within tight  timeframes.
• Fluent in English language, oral and written.
• Ability to communicate effectively both in writing and orally.
• Strong analytical skills.
• High level of personal integrity.
• Ability to be flexible in responding to changing work priorities.

How to apply 

If you are interested in the position and feel you match the above qualifications and experience, we  welcome you to apply. Please send your CV and a cover letter with salary expectations and preferred  date of commencement in English to: info.tanzania@hrnstiftung.org by July 19, 2023.

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