Operations Officer Job Opportunity at Alji Gardening Solutions

Operations Officer Job Opportunity at Alji Gardening Solutions

Position: Operations Officer

Company: Alji Gardening Solutions

Location: Dar es Salaam

Job Description:

We are seeking a highly organized and detail-oriented candidate to join our team as an Operations Officer. This ideal candidate will need to have a strong understanding of basic accounting principles, experience in the administrative and operations duties, and the ability to work under minimal supervision. 

Key Responsibilities includes (but not limited to):

Communications Management:

• Serve as a liaison between the company and clients, ensuring effective communication
• Manage and respond to emails, phone calls, and written correspondence from clients and staff.
• Preparing and submitting all official documents in accordance with the company’s regulations and dispatching official letters and/or paperwork to the appropriate address 
• Ensuring positive client and supplier relationships.
• Coordinate with other vendors, delivery trucks, courier services and ensure all materials or goods are transported safely

Administrative Support:

• Perform general administrative duties such as filing, photocopying, and data entry.
• Assist in maintaining accurate staff and client records. 
• Monitoring adherence to policies and processes throughout the company.
• Manage and coordinate maintenance activities for office facilities, including repairs, cleanliness, and safety.
• Address any office-related issues promptly to maintain a conducive work environment.

Coordination of Resources and supplies:

• Assist in coordinating and managing the distribution of uniforms, office equipment/gear.
• Supervise the cleanliness of the office and manage inventory and procurement of office appliances and supplies.
  

Assistance with Tax & Accounting Functions:

• Support with basic accounting tasks including managing office budgets, expenses and invoice processing,
• Execution of Tax, Municipal payments and returns with emphasis on deadlines.
• Follow-up monthly utilities payments such as water (DAWASCO) bills, drinking water, Wi-Fi bills and LUKU, ensure there is enough units to run the office at all times and maintain a logbook for all bills and expenditures

Project Acquisition & Supervision

• Assist in securing new projects through online e-procurement systems (NeST) and door to door 
• Prepare, Schedule and conduct regular site visits to ensure smooth operations in the work sites

Project/ Event Coordination:

• Actively assist in organizing marketing/ pop-up sales/ seasonal events while ensuring smooth execution of these events.

Qualifications

• Candidates should at-least be in possession of an advanced diploma or university degree in business management, accounts, finance, business administration or a related field from a recognized university
• Able to multi-task and take charge with minimal supervision, solution-oriented and flexible
• Ability to work in hybrid environment (some hours at the hours, and some hours at site)
• Be willing to travel outside Dar es Salaam to conduct site visits or work inspections
• Strong organizational and communication skills.
• Strong proficiency in Microsoft Office Suite
• Understanding of the Nest Platform
• Ability to work independently and collaboratively in a team environment.
• Strong fluency in English (written & oral)
• Capable of working under pressure and meet deadlines.

Operations Officer Job Opportunity at Alji Gardening Solutions

How to Apply:

Please apply through the form below.

CLICK HERE TO APPLY

Deadline is: 30th November 2024 11:55pm

Applications sent via email will not be accepted.