Operations Manager Job Opportunity at Food for His Children (FFHC)

Full Time Tanzania January 29, 2023 Operations

Job Overview

Operations Manager

Table of Contents

Food for His Children (FFHC)

Manyara

Job Description

POSITION: PAID (1)

Reports To: Director of Partnerships & Program Development

Position Overview

Food for His Children (FFHC) is a Christian community development organization working to eradicate extreme poverty in rural Tanzania. We are seeking a strategic and analytical individual for day-to-day program and administrative planning, direction and collaboration. This position will work closely with the Director of Partnership & Program Development, the US Chief Operations Officer, and the US Executive Director. He/she will be responsible for overseeing the operational and financial aspects of the organization along with devising strategies and procedures to ensure short-term and long-term goals are executed effectively and efficiently. This position will also be in charge of managing the data associated with each of FFHC’s programs to monitor & evaluate their effectiveness in serving the community. In addition, the Operations Officer will partner with FFHC’s attorney to safeguard FFHC’s legal compliance with Tanzanian law in all the work done by the organization. Basically, the goal of this position is to secure the functionality of the business to drive extensive and sustainable program results.

As with all of FFHC’s staff members, our hope is for the Operations Officer to lead through service and example. To be a source of reminder of what Jesus teaches us in John 15:5, “I am the vine; you are the branches. If you remain in me and I in you, you will bear much fruit, apart from me you can do nothing.” To encourage each team member to commit to fulfilling God’s Kingdom purpose in the work that we do and the lives that we lead.

Primary Responsibilities and Duties

This position description is intended to describe the general nature and level of work being performed by people assigned to this position.
It is not intended to be an exhaustive list of all activities, tasks, and skills required of people in the position.

Business management and development 60%

Support and strengthen the ministry so that it can represent Christ and function in a way that uses the resources God has provided in the way He intended.
This requires prayer and focus on what God wants for daily operations.
Oversee daily operations of the company and the complete scope of work supporting the organization’s mission and vision to surpass organizational goals
Assist with strategic planning and organizational goal planning to generate improvements to existing programs and the Farm and Innovation Center and assist with development of new programs
Utilize strategic planning to maintain high level functioning of the organization while remaining open to new opportunities
Set comprehensive goals for performance and growth
Make high-level decisions about strategies
Communicates circumstances and events of operations to officers and other appropriate people to keep all apprised
Partner with the Operations consultant & support the Director in building staff’s capacity and ability – assess their skills and help strategize ways to help them grow within the organization
Analyze current processes and systems in the Karatu office then work with Operations Consultant & Director to recommend & develop plans for improving operational and administrative efficiency.
Initial focus to be on:

Office administration work flow – identify areas that need improvement o Bookkeeping – daily, weekly, and monthly processes
Payroll checklist activities – ensure all components required by the government are paid correctly and on time)
Evaluation of system needs and usage – proper use of equipment, office internet, etc.
In conjunction with the Operations Consultant, develop process documentation to support key operational functions in Karatu office
Ensure that financial tracking is being conducted on a regular basis to make sure the Karatu office stays within the approved budget amount

Once assessment and recommendation are reviewed & approved by the Director and COO, work closely with the Operations Consultant to ensure alignment and smooth execution
Ensure maintenance and security of equipment and motor vehicles
Create reports for senior management, government and the Board of Directors
In collaboration with US & Tanzania leadership, develop & execute new programs as required by the organization’s strategic plan and long-term goals
In collaboration with US & Tanzania leadership, create an environment and culture that focuses on fulfilling the organization’s mission, vision, and values
Partnering with the Director & Human Resource Specialist, oversee financial performance and risk profile while ensuring that all of regulatory obligations are met
Monitor invoices, money handling procedures, accounting, bill payment and bank processes
Prepare timely and accurate financial performance reports
Support in the management of the organization’s fiscal activity, including budgeting, reporting, and auditing
Ensure the timely submission of month-end financial and operational reviews
Implement operating cost controls in the areas of staffing, supplies, purchased services, etc. and introduce tactical initiatives to address losses. Fixed asset management

Program evaluation 25%

Improve methods to analyze data for program impact and evaluation
Ensure quality metrics are achieved through community development best practices
Ensure proper data collection and data accuracy
Analyze organization processes to improve program impact, and staff performance and efficiency
Support with implementing program design improvements
Oversight and management of the organization’s Kobo Collect, the web-based database, including data entry, records maintenance and information management
Evaluate processes for data collection and analysis and make recommendations for improvement
In coordination with Director and US leadership, create an annual program evaluation plan

Project management 15%

Oversee and manage special projects as decided by the Board of Directors and Leadership teams in US and TZ
Partner closely with the Clerk of Works to oversee construction and project management activities for the Farm and Innovation Centre, ensure external contractors/vendors/suppliers are abiding by their contractual obligations
Work with Director to involve the community leaders and district officials as needed
Assist with establishing and implementing annual plans for departments

Qualifications/Skills

Desire to live and lead like Jesus, or Alignment with Food for His Children’s core values and beliefs
Bachelor’s degree in Business Administration, Community Development, Nonprofit Management, Project
Planning, Project Management, Accounting or other related field or equivalent work experience.
Minimum five years of experience in Operations or relevant role
Experience managing a team is highly preferred
Three or more of the following describe you: strategic, achiever, problem solver, organized, analytical, strives for excellence
Experience in program monitoring & evaluations
Demonstrated competency in strategic planning and business development
Excellent communication skills (written and verbal), time management and experience working with different cultures
Experience managing organizational budget and bookkeeping
Working knowledge of data analysis, performance/operation metrics, IT/Business infrastructure
Proficient with computers and MS Office, and experience with software platforms like MS Office, Google docs,
Survey platforms (Kobo, Google Forms, etc), Quickbooks and other database systems
High attention to detail and a critical thinker with excellent organizational skills; ability to prioritize and execute tasks and to manage multiple, high priority tasks
Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
Strong service and work ethic, ability to meet deadlines, and the ability to contribute to the overall quality and direction of the ministry
Experience in evaluating, onboarding, training, supervising and motivating employees Valid driver’s license for motorcycles required

How to Apply:

If you are interested and meet these qualifications, please submit your cover letter and curriculum vitae with contact phone numbers, names and contact information of three referees as well as a copy of a valid driving license to [email protected]

Deadline for applications is 20th February, 2023.Only Shortlisted candidates will be contacted.