Officer 2 – Human Resources Systems at Geita Gold Mining Ltd

Job Overview

Officer 2 – Human Resources Systems 

Geita Gold Mining Ltd

Geita Gold Mine is an open pit gold mine located in the Geita District of the Geita Region of Tanzania. It is operated by AngloGold Ashanti.

ABOUT GEITA GOLD MINING LTD

Geita Gold Mining Ltd (GGML) is Tanzania’s leading gold producer with a single operation in Geita Region. The company is a subsidiary of AngloGold Ashanti, an international gold producer headquartered in South Africa, with operations in more than ten countries, in four continents. The mine is situated in the Lake Victoria Gold fields of North Western Tanzania, only about 85 km’s from Mwanza City and 20 km’s South East of the nearest point of Lake Victoria. The company has its head office in Geita, only 5 Km’s west of the fast-growing town of Geita, and also a supporting office in Dar es Salaam. Applications are invited from ambitious, energetic and performance driven individuals to fill in vacant position(s) mentioned below:

Position: Officer 2 – Human Resources Systems

Contract type & Duration: Unspecified time

Department: Human Resources

Reporting to: Specialist 1 – HR Systems

Number of Positions: One (01)

PURPOSE OF THE ROLE

The role also focuses on providing assistance to Specialist HR systems to ensure HR systems duties are executed in line with organizational policies and practices. This is a non-management role dealing with the execution of HR functions but more on the management of employees’ records. The role needs highest degree of confidentiality as it deals with employee’s sensitive information.

QUALIFICATIONS:

Minimum: Diploma in Human Resources Management or related field of study
GGML is an equal opportunity employer: Female candidates are highly encouraged to apply.

EXPERIENCE:

At least 1 year experience in Human Resources Management preferably in HR Information systems.

MAIN OR KEY ACCOUNTABILITIES:

Ensure employees’ records / data are updated by filing employees’ documents/records into personal files
Ensure all required documents exist in the employee’ personal file for the new hire
Open files for the new employees and assign a correct employee number before the same is filed into files cabinets
Proper management of employees’ personal files by ensure that all moved files are properly recorded in a dispatch book for tracking and follow up.
Photocopying documents/ payroll inputs and assist Senior Human Resources Officer in distributing the same.
Working in partnership with Document Controller to establish systems, processes, and procedures for electronic storage of employee’s data and documents.
Ensure confidentiality, privacy, and security of employees’ data/ records
Deal with safety matters related to the department and the company including attending to weekly safety meetings.
Assist Specialist – HR Systems in creating position in SAP/OM when there is no vacancy for hiring purpose.
Assist OM Maintenance in SAP i.e relationship, cost centre, position, internal transfer/movement, and position substitution
Assist the Specialist – HR Systems to ensure all documents related to internal transfers, substitutions and leaves are properly documented/ filed for future references
Assist to ensure correct capturing of leave (leave validation) as applied by the employees and submit the same to Finance department for payment if it is paid leave.
Assist in frequently cross checking WSR report and ensure that employees are assigned to the correct work schedule
Relieve the Specialist – HR Systems whenever there is a need
Assist in administering overtime payment to employees and address where is any deviation i.e overtime overpayment/underpayment

ADDITIONAL REQUIREMENTS:

Experience in HRIS or knowledge in IT will be advantageous.
Physically, mentally fit and a hard worker.
Must have good written and oral communication skills in both Swahili and English languages.

MODE OF APPLICATION:

Please apply through our recruitment portal by clicking the ‘APPLY’ button below.
On the portal you will be required to upload your detailed CV, copies of relevant certificates, e- mail and telephone contacts, names and addresses of three referees. Please do not attach certificates that are not related to the qualifications stated above.

You will also be required to upload a cover / application letter addressed to “Senior Manager Human Resources, Geita Gold Mining Ltd”. Subject should be “Officer 2 – Human Resources Systems’’
If you struggle to apply via the link provided, please head over to our website https://www.geitamine.com/en/people/ for a step-by-step guide on how to apply for jobs on our recruitment portal (SuccessFactors).

You will be required to present original certificates if you are contacted for interviews.
Internal Applicants (those currently employed by AngloGold Ashanti) must have their application letter endorsed by their Head of Department (HOD) or Manager once Removed (MoR).

APPLICATION DEADLINE:

Applications should reach the above on or before 15th June 2022 at 5:30 Pm
Only shortlisted candidates will be contacted for interviews.

NOTE ON COVID-19 PREVENTION:

Please note when you are invited for interviews, you will be required to present proof of vaccination against COVID-19 (Covid-19 vaccination certificate) or if you are not vaccinated, please go for a Covid-19 test and obtain a 96 – hour valid PCR Covid-19 negative certificate.

You are also advised to adhere to all recommended prevention measures including proper wearing of face masks and washing or sanitizing your hands before you are allowed through Geita Gold Mine entry points.

BEWARE OF CONMEN! GGML does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +255 28 216 01 40 Ext 1559 (rates apply) or use our whistle-blowing channels by sending an SMS to +27 73 573 8075 (SMS rates apply) or emailing [email protected] or use the internet at www.tip-offs.com

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