Office Secretary at MacWish College of Health And Allied Sciences

 

 

Office Secretary 

MacWish College of Health And Allied Sciences, invite application for the following position.
Job Title: Office Secretary.

Position: 1.

Basis of the Employment: Full time.
Department: Administration.
Duty Station: MacWish CoHAS, Mwanza.
Report to: Human Resource and Administrative Officer.

Responsibilities and Accountabilities:

• To ensure movements of files.
• Provide support to the Administrator: preparing payment documents.
• Custodian of office petty cash.
• Solicit quotations from vendors for approved procurements.
• Prepare Local Purchase Orders for approved procurements and send them to vendors.
• Receive and verify invoices received from various vendors, attach receipt and submit to the administrator for payment processing;
• Helping, coordinating general staff meetings, drafting and preparing minutes of meetings.
• Answer telephones, take messages and receive / welcome visitors.
• Handle incoming and outgoing mails and parcels.
• Ensure continuous availability of office utilities and logistics.
• Handling of files logistics and updating file.
• Responsible for front office services.
• Ensure office cleanness by supervising the cleaning staff.
• Other duties that may be assigned by the supervisor.

Qualifications, Experience, Competencies and Attributes Required.

• Diploma in secretarial studies or equivalent.
• 2 years or more relevant experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Ability to communicate in English and Swahili is essential.
• Good computer skills, especially in word, excel, email and internet.
• Proficiency in MS Office.
  Strong organizational skills.
• Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders.
• Excellent proofreading and editing skills.
• Flexible and adaptable to changing priorities.
• Demonstrated success working effectively with deadlines.
• Ability to work in team environment with minimal supervision.
• Ability to work effectively and with sensitivity across barriers such as language, culture, and distance.
• Integrity and professionalism.
• Excellent listening skills.
• Undertake whatever activity may be required for fostering the vision, work and the interests of the Organization

All application MUST be sent electronically through, recruitment@macwish.ac.tz

DO NOT DO FOLLOW UP and never send applications more than once. Interested applicants can submit application latter, CV, academics certificate and birth certificate not later than Jan 10, 2024. “Only shortlisted candidate should be contacted”.

MacWish College of Health and Allied Sciences is an equal opportunities employer.