Management Assistant at Enza Zaden Africa Ltd

Management Assistant at Enza Zaden Africa Ltd 

Enza Zaden Africa Ltd is a horticultural company that produces high quality hybrid seeds. The seeds produced are all exported to the mother company based in the Netherlands. After thorough quality checks the seeds are re-exported all over the world under the Enza Zaden logo. 

Enza Zaden Africa Ltd has a job opportunity for:

Job Title: Management Assistant

Position Type: Staff Position

Reports to: General Manager

Job Location: Arusha, Tanzania

Objective of the Role: Support the General Manager by handling all administrative tasks.

Main Activities:

1. Manage and coordinate meeting schedules and calendar arrangements.
2. Coordinate communications and oversee public relations initiatives.
3. Take detailed and precise meeting notes.
4. Coordinate travel arrangements including logistics, visa applications, and work permits.
5. Compile reports, presentations, correspondence, and briefs.
6. Execute various administrative tasks.
7. Adhere to all GSPP/Non-GSPP protocols and workplace procedures.
8. Undertake additional tasks as directed by the Manager.

Specific Tasks:

1. Organize the General Manager’s calendar and coordinate meetings and appointments for both the General Manager and the management team.
2. Serve as the primary liaison between the General Manager and internal/external clients. Facilitate communication and collaboration with the Enza Zaden Holland team and government entities.
3. Attend designated meetings and accurately document minutes. Ensure the precision of recorded minutes, distribute them to attendees after approval from the General Manager, and maintain proper filing procedures.
4. Arrange travel arrangements, including flights, accommodations, and transportation, for Management or other designated personnel. Prepare and submit visa applications and work permits in compliance with Tanzanian regulations.
5. Gather and consolidate reports from various departments, presenting them to the General Manager. Draft letters and responses, seeking review and approval from the General Manager before dissemination.
6. Offer administrative assistance to the Technical, Finance, and Operations departments.
7. Adhere to GSPP and farm protocols, suggesting protocol modifications if deemed necessary. Adhere to health and safety guidelines.
8. Execute any additional tasks delegated by the Manager.

Qualifications and Skills:

1. Bachelor’s degree in Social Science or a related field.
2. Minimum of 6 years of experience as a Management Assistant or Executive Personal Assistant.
3. Excellent organizational skills.
4. Strong organizational and time-management skills.
5. Excellent communication and interpersonal skills.
6. Proficient in both English and Swahili languages.

Our Offer:

We offer a competitive salary, benefit package and an innovative environment. Teamwork, entrepreneurship, drive, a passion to learn and to share knowledge, respect for sustainable development and integrity are our most precious values. Our international work environment offers a range of possibilities to motivated, qualified people with excellent interpersonal and organizational skills.

How to Apply:

Interested candidates should submit their resume and cover letter to: vacancies@enzazaden.co.tz  by the 19th February 2024 .

Applications submitted after the deadline will not be considered. Please include “Management Assistant Application” in the subject line.

Note: This opportunity is exclusively available for Tanzanian Nationals. 

Only individuals possessing the necessary qualifications and skills should submit their applications. While we appreciate all applicants, only those candidates who are shortlisted will be contacted for an interview.

Enza Zaden  is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

*Acquisition in response to this advertisement is not appreciated.