Logistics Supervisor Vacancy at Médecins Sans Frontières

Logistics Supervisor Vacancy at Médecins Sans Frontières

Dar es Salaam

Médecins Sans Frontières

An international, independent medical humanitarian organisation

Job Description

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: Logistics Supervisor

Direct Reports: LOGISTICS COORDINATOR

Location: DAR ES SALAAM

MAIN PURPOSE

To Supervising the daily logistics activities of the Mission coordination for a smooth running of the facilities in perfect conditions and collaborate in the development of the mission, Transport, to the MSF equipment,, staff movement, people safety and security according to MSF standards and protocols.

ACCOUNTABILITIES

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the Logistic coordinator the required checks and maintenance activities of energy systems/set-up in the facilities according to MSF standard
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits/welfare, and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment
• Planning coordination vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Renewing the Mission vehicle insurance.
• Vehicle maintenance and periodical service are followed.
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, ware house, residences etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly discarded.
• Checking and ensuring the maintenance of all MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, Office equipment, Guest house in particular:
• Regular maintenance of Track My Stuff, Inventories and the reallocation of equipment under the logistic.
• Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager.

Minimum Educational Qualification:

• Essential: Diploma in logistics

Experience:

• At least one year in MSF or 2 years in a similar post out of MSF
• Minimum 1-2 years in supervisory role

Knowledge:

• Essential computer literacy (word, excel and internet)

Languages:

•  Fluency in English and Kiswahili.
• Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

APPLICATION DETAILS

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Wednesday, March 13th 2024 at 5:00 PM . Please quote the job title on the email subject “ LOGISTICS SUOERVISOR”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org  . The applications can also be submitted at MSF offices situated at Mikocheni B, Daima street House no 16 Dar es Salaam, or in Nduta Refugees Camp, Kibondo District or MSF Guest House Kibondo or at MSF office situated in Liwale, Lindi.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED