Logistics Coordinator at Norwegian Refugee Council

Logistics Coordinator

Norwegian Refugee Council

Kibondo (Nduta and Mtendeli), Kigoma 

Job Description

Position: Logistics Coordinator

Reports to: Area Manager

Supervision of: Logistics Officers and Senior Procurement Officer

Duty station: Kibondo, Tanzania (with frequent travels to the refugee camps)

Travel: 20%

Project number: TZFM2301

Duration and type of contract: 12 months with possibility of extension subject to funding availability

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

RESPONSIBILITIES

The purpose of the Logistics Coordinator is to ensure that supply chain systems and logistics set up is according to NRC standards, and to support programme/project implementation.

Generic responsibilities

Implement NRC’s systems and procedures at area level and or country level
Ensure adherence to NRC policies, handbooks, guidelines and donor requirements;
Prepare and submit reports and analysis;
Ensure proper filing of all support documents;
Support line managers in procedures and require support team trainings;
Management of logistics team;
Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management);
Ensure safe and efficient transport of staff and materials/goods;

Specific responsibilities

Recruit and train logistics staff and line managers and staff with logistical responsibilities;
Identification of logistics needs and establishment of logistics structures, functions and systems in new field locations if/when required;
Identification and obtaining of all resources (including personnel) required to ensure smooth functioning of field logistics operations;
Align, implement and maintain NRC Logistics systems, policies and procedures and ensure that the logistics policies and procedures are consistent with local government laws and good practice;
Implement the performance management system for the logistics team;
Coordinate with relevant partners, suppliers, authorities, etc.;
Ensure that reports are prepared and submitted as required by NRC and donors regulations;
Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements, including main office in Kibondo and other field offices
Initiate and or maintain necessary leases, licenses and contracts with relevant authorities and suppliers.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Area Manager
• All NRC Employees in Kibondo Tanzania
• Logistics staff regional office
• Peer INGO’s
• Scale and scope of position

Staff: 2 Logistics Team Leaders, 6 Logistics Technical Assistants including Fleet and 1 store Keeper, 14 Drivers, 1 Procurement Team Leader and 2 Procurement Technical Assistants.
Stakeholders: Other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies. HR service providers’ e.g. legal services, medical services etc.
Budgets: N/A, will support in preparations and monitoring of Master Support Budget
Information: Agresso Procurement, Intranet, NRC Workplace
Legal or compliance: National laws

QUALIFICATIONS

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

Minimum 4 years of experience from working as a Logistics Coordinator in a humanitarian/ recovery context or alternative setting
Must have a bachelor degree in Procurement and Logistics Management, Business Administration or any other related field.
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English and Kiswahili, both written and verbal
Valid driver’s license

Context/ Specific skills, knowledge and experience:

• Knowledge of the local language (Ha)
• Experience with start-up, exit or similar
• Experience with capacity building of staff and training

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust
• Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

The Job Description

The individual Work- and Professional Development Plan
The Competency Framework

Additional Information

This position is open to all internal candidates.

Salary : According to NRC’s Salary Scale

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