Job Opportunity at Jhpiego – Transport Manager

Job Opportunity at Jhpiego – Transport Manager

Overview

To supervise Jhpiego vehicle fleet and assist to oversee operations of the Transport Officer and drivers by ensuring safe and reliable transportation to program/administrative support services to Jhpiego projects and operations.

Application will be received by end of the day Augus 30th 2023.

Responsibilities

• Manage, assign, and track use of daily vehicles as requested in the Tanzania office.
• Carry out and maintain monthly vehicle inspections to ensure vehicles have all the required tools, mileage is correctly recorded, and vehicles are in good running condition[roadworthiness]
• Track and provide accurate monthly vehicle inspection reports.
  Submit to the Project Finance and administration director accurate monthly vehicles services, repair & maintenances cost report by 6th day of each month for the review before sending to the Senior Management Team (SMT)
• Submit to Project Finance and administration director and project finance team Leads the accurate weekly vehicles fuel use in liters and cost report every Monday and to the project
• SMTs by 6th day of each month.
• Daily follow up of service/repair status for vehicles in garages, immediately report to project finance and administration director in case of delay.
• Work with the transport officer to attend to all vehicles requests and manage Tanzania office drivers to ensure they use Jhpiego vehicles for official duties effectively.
• Lead the Inspection, ensure the standard and safety of the leased vehicles.
• Ensure effective use of the computerized fleet management System (CFMS) by producing.

1. Weekly reports on Speed
2. Weekly report on late parking

Manage monthly report from the CFMS which will include;

1. Vehicle monthly usage
2. Drivers’ performance
3. Overs Speeding report
4. Vehicle fueling report.

• Report any misuse of organization vehicles and/or any violation of organization vehicle policies and procedures to Project Finance and administration director.
• Prepare vehicles service schedules and ensure the bookings are made to dealers and respective vehicles are serviced/maintained as per required standard.
• Keep accurate record of service schedules and ensure that all vehicles serviced according to schedule as instructed by vehicle maker through service bulleting manual.
• Ensure that all vehicles are insured, registered, road worthy, have valid stickers and observe new legislations.
• Ensure accident reports are immediately sent to project finance and administration director and required documentation submitted to the Insurance Company on time for claim process.
• Ensure fuel card holders are complying with fuel management Standard Operating
• Procedures (SOPs) including timely fuel cards reconciliations.
• Conduct regular refresher trainings (at least quarterly) to drivers on vehicle and fuel use SOPs and other vehicle and fuel management procedures.
• Identify capacity building gaps within the transport unit staff and put in place required capacity building approaches as needed.
• Develop and maintain trackers for vehicles and fuel management for efficient operations of the fleet and fuel cards.
• Develop transport management related checklist to be used for reference when managing the vehicles, fuel cards and drivers’ behavior.
• Develop, manage, and maintain a risk matrix/register for transport related risks and ensure risk mitigation action plans are implemented in time.
• Perform any other duties assigned by the supervisor(s) for the efficient, effective, and economic use of office and non-office vehicles, motorcycles, and fuel cards.

Required Qualifications

• Bachelor’s degree in administration or Advanced Diploma in Automobile engineering/Mechanical engineering master’s degree in business administration is preferred with additional qualification on transport management preferable.
• Minimum 7 years work experience in transport management at managerial level
• Min 4 years in a USG funded organization in international development or related.
• Have a valid driving license of more than four years; the driving license should at least have the following classes: A, C1, C2, C3, D, E & G.

Skills and specifications:

• Knowledge of applicable local laws, regulations, rules, policies, and procedures, related to transportation and fleet management.
• Knowledge of occupational hazards and safety precautions.
• Knowledge of supervisory methods and techniques
• Skills in supervising, evaluating, training and motivating others.
• Skills in scheduling and prioritizing manpower and projects
• Proved experience in resolving day-to-day problems related to transportation and fleet management.
• Ability to communicate effectively in English both orally and in writing.
• Ability to establish and maintain effective working relationships with internal and external customers those contacted during work.
• Must be flexible i.e., Willing to work in evenings, weekends, and public holiday (when needed)
• Planning and negotiation skills required
• Good level of computer literacy, conversant with all Microsoft products; preferably experience with fleet management software systems.

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