Job Opportunity at Boart Long Year Tanzania – Administrative Assistant

Job Opportunity at Boart Long year Tanzania – Administrative Assistant

JOB TITLE: ADMINISTRATIVE ASSISTANT
REPORTING LINE: HR & ADMIN SUPPORT MANAGER
LOCATION: MWANZA – TANZANIA (BLY HEAD OFFICE)

INTRODUCTION:

Boart Long year Tanzania Limited is a company involved in providing drilling services, drilling equipment and performance tooling for mining, and drilling to companies.

The company’s drilling site is in Msalala district, Shinyanga region and Nyamongo North Mara where the company’s operations are carried out with prospects in other areas of the lake zone.

JOB SUMMARY:

The position is an all-round job that performs a variety of administrative, HR, Legal and finance tasks to support the Mwanza office and Tanzania overall.

These include but not limited to office management & reception duties, maintaining files, keeping records, support petty cash management and other finance tasks.

Be the point of contact for the office and other staff in their absence.

MAIN TASKS DESCRIPTION:

HR Responsibilities:

• Maintains employee personnel files and conducts ongoing audits.
• Assists in compiling information to ensure Company’s compliancy.
• Assists in benefits administration and maintenance.
• Conducts new employee orientation.
• Prepares materials for employee onboarding.
• Assists in administering and updating employee benefits.
• Manage and maintain job postings.
• Raising and receiving site’s admin matters pertaining to human resources and admin issues.

Finance Responsibilities:

• Assist in payroll administration as backup.
• Comply with established internal control practices and procedures to ensure propermanagement of financial transactions.
• Assist in Payroll Tax Management.
• Petty Cash management.

Administration Responsibilities:

• Support site administrators in all sites Tanzania
• To be the 1st point of contact : receive visitors and guests to the organisation in a friendly and courteous manner.
• Assist FC, HR, SC Business partner & Country Manager on the day-to-day activities.
• Overall Mwanza Office management.
• Support to organize meetings and events, including bookings.
• Participate in team meetings or any other relevant internal and external meetings.
• To undertake the administrative duties of the organisation, including answering phone calls, drafting letters, maintaining filing, hotel & transport bookings.
• Assist the team in the completion of day to day tasks within the office.
• Maintain and overlook guest signing in book to ensure that all guests and visitors are signing in and out of the building as directed
• To keep the reception and surrounding areas clean and tidy at all times.

Legal Responsibilities:

• Draft staff job descriptions and contracts.
• Assist in employee disciplinary cases (Take a lead in chairing and documentation).

EDUCATION AND EXPERIENCE:

Person Specification:

• Education in Business Administration, HR & Public Administration. First exposure to finance/accounting & legal, will be an advantage.
• Knowledge of the Labor law & Code of good conduct of Tanzania.
• At least 5 years of working experience.
• Must also possess general working knowledge of business operations, knowledge in the mining sector will be an added advantage.
• Personal attributes – pragmatic, attention to detail, follow through processes, proactive management of issues, sense of urgency.
• Willingness to learn on the Job and through trainings
• Willingness to travel to various BLY sites.
• Strong interpersonal & communication skills.
• Excellent attention to detail with good interpersonal skills.
• The ability to prioritize and work in a fast paced, constantly changing environment.

Computer Skills:

• Must be a computer literary with good working knowledge of Ms Office Suite esp. Outlook, Word, Excel and PowerPoint.
• Must have the ability to quickly learn systems, processes, and procedures.
• Proven experience in manipulating EXCEL spreadsheets to an intermediate/advanced standard.

Languages:

Excellent writing and oral communications in both english and swahili are required.

Essential Abilities and attributes:

• Ability to work independently and as part of a team.
• Ability to interract with mixed audiences of highly qualified legal and policy experts.
• Ability to meet short deadlines and work under pressure.
• Ability to manage competing demands, while being extremely adaptable and flexible.
• Good memories and open minded individual.
• Honest all the time and of high diligency.

APPLICATION REQUIREMENTS:

• Candidates with the required skills stated above are highly encouraged to apply
• Only shortlisted candidates will be contacted
• Only cover letter, CV and certificates are required (In one document PDF Format). CV for Application should be endorsed by 3 referees.

If you have experience such above such experience in drilling services industry, send your CV to: Recruitment.EastAfrica@boartlongyear.com

Deadline for submitting applications is Sunday 03rd September 2023

All new hires must pass a pre-employment background check and drug test*

Boart Longyear does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Boart Longyear does business.