Invoicing Supervisor at CVPeople Tanzani

Invoicing Supervisor at CVPeople Tanzani

CVPeople Tanzania | Contract

Invoicing Supervisor

Dar es salaam, Tanzania | Posted on 05/25/2023

Responsibilities

• Ensure that invoicing is done on time with precision as per the set KPI by the management and contractual customer requirements.
• Ensure daily invoicing follow up with COMs (Customer Opera.
• Ensure daily checking of invoices dispatch to relevant party with supporting document, keeping monitoring report updated.
• Assist Manager/HOD on disputes follow up and resolution.
• Ensure accuracy of draft of invoices raised by the invoicing officers (according to the rates agreed on the specific quotation/contractual framework) and ensure that all the disbursements have been captured and provisioned on the invoice/file.
• Ensure that all invoices are addressed to the correct client with the correct currency.
• Input in the relevant system (i.e. SPOT) all the invoice drafts approved by the Manager/HOD in the absence of the invoicing clerks.
• Check for any anomalies on the invoice and bring to the attention of Manager/HOD and make the necessary corrections.
• Ensure a copy of all the invoices are filled in the physical operational file.
• Coordinate with the invoicing officers to ensure that all the invoices printed are dispatched within 12 hours from the time of validation.
• Ensure that invoicing agents are attaching all the necessary documents required by the client.
• Ensure that files are invoiced maximum 2 working days after loading date or as per contract.
• Follow up the invoicing progress with COM on a daily basis, using the SPOT report to identify files that are ready for invoicing.
• Assist to analyze invoices disputed by the clients by coordinating with the COM and the Administration Manager/HOD.
• Assist the Administration Manager/HOD to analyze the disbursement control forms in due time.
• Supervise all the invoicing clerks and ensure they perform their duties with accuracy within the KPIs set by the management.
• Actively engage in finding continuous improvements initiatives to create efficiency in the invoicing process and team
• Ensuring the invoicing procedures and policies are up to date
• Adhere to all HSE requirements of the project
• Any other duties as assigned by Management

Knowledge and Experience

• Degree Holder in Clearing and Forwarding and/or Finance
• Certified in MS Office
• Clearing & Forwarding and Administration
• Five (5) years in C&F related industry in Administration/Finance departments within C&F Company and related industries.

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