Grants and Compliance Finance Officer Job Opportunity at CVPeople Tanzania

Grants and Compliance Finance Officer

Dar Es Salaam, Tanzania

CVPeople Tanzania/Pact

About Pact

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Project Overview

ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard-to-reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as mitigating the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners.

ACHIEVE is funded by USAID in Tanzania to implement a four-year activity (October 2020 to April 2024) which aims: (1) to improve national- and community-level social welfare systems to sustain support for orphans and vulnerable children (OVC) and families affected by HIV and (2) to strengthen the capacity of local organizations to deliver OVC services and (3) to deliver high-quality OVC services and DREAMS interventions for AGYW 9-14 years.

Position Purpose:

The Finance, Grants, Contracts, and Compliance Officer is directly responsible to and supervised by the Senior Grants Contracts and Compliance, Manager. The finance Grants, Contracts, and Compliance officer provides high-level Finance, grants, and contracts management to achieve the goal of the Pact Tanzania project, working with Transition track partners and the Kizazi Hodari project. S/he provides Capacity building for all aspects related to Finance and management of sub-grants and subcontracts. This requires close collaboration with Pact Finance and Grants units to ensure compliance with USG Rules and Regulations and other donor guidelines.

Key Responsibilities:

• Sub-award Administration
• Support Partner’s capacity to Develop subcontract and sub-grant award documents compliant with donor requirements
• Support Partner’s capacity to Administer the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
• Support partner’s capacity to Oversee budget management of projects’ sub-award pools
• Support partner’s capacity to roll out grantees and Partner’s staff training to understand and comply fully with donor standards. Develop training materials and carry out regular training with partners.
• To support partners to Ensure that office systems for grants and contracts administration are developed and maintained and can provide regular reports
• Support partner’s capacity to Develop and/or update their Sub-awards Manual in compliance with USG Regulations
• Support partner’s capacity to manage closeout of awards, including preparation of final inventories, property disposition, etc.

Compliance

• Support partner’s capacity to Comply with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Support partner’s capacity to Provide Support to CSO to comply with Cost share policy by ensuring the policy is adhered to and reporting is done
• Support partner’s capacity to Review, analyzes, and drafts contract language to ensure they comply with all applicable donor, and host government regulations

Financial Management

• Support Partners Capacity on USAID financial report requirements, including DATIM reports
• Support Partner’s Capacity in budget development and monitoring
• Support Partners Capacity on sub-award financial management as per USAID Rules and Regulations

Other Responsibilities:

• Provide effective performance management, mentoring, and coaching for partner’s staff
• Provide training, as required, related to areas of his/her expertise and partner’s staff needs.
• Perform other duties as assigned.

Minimum Qualifications:

• The minimum requirement is a bachelor’s degree but preferred is a MA/MSc/master’s in business administration degree or equivalent relevant qualification
• At least 7 years of relevant experience in the NGO sector within Tanzania in managing the award and administration of sub-grants funded by Global Fund, USAID, or international donors.
• Experience managing sub-award design and administration
• Experience in donor funds administration
• Understanding of local contract and procurement law
• Excellent communication skills, both verbal and written Kiswahili and English
• Knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228 a plus
• Knowledge of USAID DATIM Financial Reports preparation is a plus
• Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of Agreements programs.
• Demonstrated solid knowledge of USAID and other donor regulations applicable to Agreements administration.

Preference for:

• Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or support of an award
• Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management
• Proficiency in a local language

Skills and Abilities:

• Consistently works within internal processes and procedures
• Strong interpersonal and team-building skills
• Exceptional planning and time management skills
• Strong written and oral communication skills, including the ability to make a presentation
• Ability to problem-solve difficult issues
• Ability to multitask with ease, adapting to frequently changing priorities
• Good negotiating and conflict resolution skills
• Strong understanding of budgets
• Competence in using common desktop applications and internal systems
• Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses.
• Effective written and oral communication skills that are essential in building relationships with donors, host country counterparts, and partner organizations.
• Ability to exercise sound business judgment to prioritize wisely and successfully perform multiple and complex tasks.
• Highly organized and able to develop and streamline systems for efficiently conducting day-to-day tasks.
• Excellent computer skills and proficiency in excel, word, outlook, and graphic/web design. Knowledge of QuickBooks/ACCPAC is a big plus
• Ability to challenge and debate issues of importance to the organization

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