Finance Manager at TRAFFIC Tanzania

Finance Manager at TRAFFIC Tanzania

TRAFFIC International 

Arusha 

Finance Manager

Vacancy #: 6932

Unit: TRAFFIC East Africa

Organisation: TRAFFIC International (TRAFFIC)

Location: TRAFFIC – East Africa, Arusha, United Republic of Tanzania

Reporting to: –

Work percentage: 100%

Grade: P1

Expected start date: 01 September 2024

Type of contract: Fixed-term (36 months)

Closing date: 31 July 2024

BACKGROUND ORGANISATIONAL BACKGROUND

TRAFFIC is a leading non-governmental organisation working globally on trade in wild animals and plants in the context of biodiversity conservation and sustainable development. Its mission is to ensure that trade in wild species is legal and sustainable for the benefit of the planet and people. TRAFFIC International East Africa is a registered branch of TRAFFIC International headquartered in the UK. It is based in Arusha, Tanzania, and has a geographic responsibility extending from Eritrea to Tanzania.
TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.

The annual salary range for this position is between $27,500 to $31,000 depending on the experience and skills.

JOB DESCRIPTION

CHARACTERISTIC DUTIES

The core function of the Finance Manager is to manage and coordinate the finance operations in the TRAFFIC International East Africa Office and be responsible for the day-to-day financial accounting, preparation of consolidated financial reports and budget analysis. The Finance Manager is also responsible to support and maintain a consistent and efficient administration of financial reporting for projects and provide guidance to management on future financial plans.
The Finance Manager position includes supervisory responsibilities.

SPECIFIC ROLES

• Prepare the periodic financial report in the accounting software, monitor cash flow, cost recovery and establish project expenditure status reports.
• Oversee the preparation of timesheets, expense verification, journal entries and bank reconciliation by the Finance Officer(s).
• Oversee the preparation and maintenance of the assets list, filing of bank statements, funds transfer receipts and certified journal entries by the Finance Officer(s).
• Responsible for preparing monthly, quarterly and annual financial reports at the consolidated, core and project levels for TRAFFIC International and donors.
• Prepare quarterly Intercompany schedule for submission to TRAFFIC International
• Prepare Balance sheet schedule for submission to TRAFFIC International.
• Analyse the expense verification reports from the East Africa office in Tanzania for accuracy and to ensure compliance with donor requirements.
• Prepare annual budgets, financial forecasts and provide an evaluation of project expenditure, in consultation with the management.
• Manage key program documents including filing of invoices, contracts, vouchers and other related documents in line with Field Accounting Manual and donor requirements.
• Ensure that accounting transactions are entered in the financial systems in a timely manner.
• Issue, track and reconcile approved travel advances to programme staff; review advance expense reports, review advance reconciliation and claims for completeness and accuracy.
• Verify the financial content of TRAFFIC East Africa’s proposals to ensure compliance with TRAFFIC and donor guidelines.
• Manage processes in connection with the annual audits, including preparation of reconciliation schedules and providing guidance in audit sampling requests.
• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
• Keeping abreast of changes in financial policies, regulations and legislation and ensure organisational compliance and implementation.
• Responsible for the preparation of financial accounting, project financial reports, forecast expenditure reports, income and expenditure and budget, in compliance with TRAFFIC financial policies and procedures.
• Cash flow planning, forecasting and analysis.
• Liaising with other offices in the network.
• Coordinate with the East Africa regional office and TRAFFIC International for the preparation of monthly, quarterly and annual financial reports at the consolidated, core and project levels.
• Manage the annual audit process, preparation of financial documents for audit and review audit reports with the management
• Be TRAFFIC International East Africa’s Audit point of contact.
• Provide support and capacity building to the Finance and Administration Officer.
• Work closely with Finance team at TRAFFIC International office.
• Any other duties as assigned by Operations Manager and Programme Office Director.

SUPERVISION

• Directly supervise the Finance and Administration Officer.

REQUIREMENTS

• Bachelor’s degree in accounting with a minimum 5 years of working experience.
• Must be a registered member of NBAA (CPA) or other international equivalent certification holder.
• Excellent written and oral skills in English and Kiswahili are essential. Additional languages will be an advantage.
• Experience managing a small team of administrative staff and having line management responsibilities.
•  Good interpersonal skills, communications skills, innovative thinking, versatile ability to work in a team and independently.
• Good understanding of current national and regional issues especially an interest in environmental and nature conservation issues.
• Excellent skills in accounting software and Microsoft Excel will be an added advantage.
• Thorough and meticulous with excellent analytical skills.
• Able to manage, guide and lead employees to ensure appropriate financial processes are being used.
• A solid understanding of financial statistics and accounting principles.
• Independent thinker and showing initiative in developing innovative approaches.
• Must be a Tanzanian national.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

CLICK HERE TO APPLY