Finance Coordinator at Danish Refugee Council

Finance Coordinator at Danish Refugee Council

Job Title: Finance Coordinator (Re-advertisement)
Employment category: G2
Reporting to: Finance Manager
Technical management: Head of support services
Unit/Department: Finance
Location: Kibondo (with frequent field visits)
Start Date: Asap
Expires: 07 April 2023

Overall purpose of the role:

• This is a senior Finance position for an experienced person with the ability to look at the
  bigger picture while being able to deliver hands-on results. ‘
• In support of the Finance
• Manager, the Area based SMT and the Area Manager support the DRC operations within
  Tanzania (Kigoma region) with a key focus on the Accountancy including assessing the
  reliability of the financial control systems as a whole.
• This position identifies and
  implements measures needed to ensure that the financial systems are functioning at the
  desired levels of efficiency, effectiveness, accountability and compliance.
• This role has an area office focus and ensures compliance to DRC procedures and guidelines
  set at HQ and Regional Office levels and within the country, as well as compliance with
  relevant Tanzania Laws and regulations (NSSF, Taxation).
• The role contributes to the
  development of strategies, which are translated into SOPs. The role subsequently ensures
  compliance with these SOPs.
• The role provides support and/or technical guidance to country operations.

Responsibilities:

• Review and validation of financial records for compliance with DRC’s Operations
  Handbook and donor policies and procedures for all support units (supply chain, HR,
  finance, and admin).
• Review and validation of project financial reports for compliance with DRC’s Operations
  handbook and donor policies and procedures (ie: budget flexibility, eligible costs, report
  format, etc) prior submission to HQ and donors.
• Be the focal point person for the Tanzania Master budget, meaning updating this in
  consultation with finance manager and HOSS, presenting this on a quarterly basis and
  ensuring it is constantly updated.
• Lead the process of submitting Financial Statements on an annual basis, liaising with the
  audit firm and RO/HQ to ensure All information is accurate, complete and in full compliance
  with Tanzanian rules and regulations.
• Implement recommendations of the tax compliance self-check to ensure full compliance
  with Tanzanian Law.
• Draft and review budget proposals prior submission to HQ for approval.
• Responsible and ensure on-time creation of project set-up in the DRC ERP System called
  Dynamics, budget forecast, and/or budget modification.
• Serve as the focal point for project specific external and internal audits and follow up in
  coordination with the Finance Manager. Ensure all required documentation for financial
  audits in cooperation with Coordination staff and HQ is available.
• Review and monitor completion of month end tasks by all area offices and country office.
  Follow up and monitor monthly reconciliation overviews of balance sheet items.
• Responsible for regular quality check of payment requests/ financial documents prior to
  payment and providing colleagues with clear feedback / guidance on improvement of
  systems.
• Monitor use of internal controls and provide guidance to strengthen them, validate and
  review compliance self-checks and follow up on action plans.
• Prepare internal control review reports; keep up to date on donor compliance rules,
  regulations, and DRC’s Operations Handbook policies and procedures.
• Promote general awareness on internal controls by both Finance, Supply Chain, and
  Program staff alike.
• Identify risks and develop/ improve internal control systems to reduce the associated
  risks
• Provide training for finance staff when needed/requested on DRC’s ERP system Dynamics
  and/or other DRC Operations Handbook policies and procedures.
• Serve as focal point for local partners, review financial report and provide training to
  partners on budget preparation and financial reporting.
• Serve as finance focal point for Consortium projects. Closely coordination for budget
  development, review, financial report and project audit.
• Support the Finance Manager and Area Manager with development of SOPs and localized
  policies as needed based on identified gaps in organizational policies.

Experience and Technical Competencies:

• To be successful in this role we expect you to have at least 5 years of experience in a
  relevant field. Moreover, we also expect the following:
• A Master’s Degree or advanced professional qualification in Finance or similar sector.
• At least 5 years working experience in Finance field (general).
• Experience working for a large INGO, with in depth knowledge of INGO rules, regulations,
  policies and, and procedures.
• Experience and expertise in the use of financial system software, preferably a Microsoft
  ERP system.

Education:

• Master’s degree in Business Administration (Accounting / Finance), Certification of CA,
  ACCA or CPA

Languages:

• English (Fluent)
• Kiswahili (Fluent)

Key stakeholders:

• CD, Finance manager, HOSS and AM
• Finance and programme teams
• Support Services Team
• DRC RO and HQ Team
• Government of Tanzania Authorities

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