Finance Assistant at Danish Refugee Council
Job Overview
Finance Assistant at Danish Refugee Council
Finance Assistant at Danish Refugee Council
DRC – Danish Refugee Council (DRC)
Kibondo, Kigoma
Finance Assistant
Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.
Overall purpose of the role:
Under the supervision of the Finance Team Leader, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.
Main Responsibilities:
Daily accounting (bookkeeping) according to DRC operations handbook
Handle Cash and bank payment vouchers needed for the day to day financial transactions.
Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
Manage petty cash and clear cash advances upon request.
Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
Issue cash receipts for all collected cash.
Ensure all bank accounts statements are reconciled.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
Create vendor Invoices in Dynamics for high value procurement.
Process payment to vendors through bank cheques and Internet banking
Process tax and all other statutory payments every month before deadline.
Process payment of incentive workers on monthly basis.
Stamp” PAID” all vouchers immediately after the payment is made.
Create project expense journals for low value procurement
Reconcile accounts payable and accounts receivable in DRC Dynamics.
Correctly use DRC Dynamics functionalities in area of concern
Support donor verifications and annual audits.
Daily scan document to attach with the payment on dynamic system.
Update Payment tracker on daily basis.
Daily scan document to attach with the payment on dynamic system.
Update the Finance Team Leader on cash balance everyday by COB.
Assist the Finance Team Leader in other areas as required.
Experience and technical competencies: (include years of experience)
Essential:
Minimum 1 year of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili
Education: (include certificates, licenses etc.)
Degree in Finance/Accounting or equivalent professional qualification
Languages: (indicate fluency level)
English (Fluent, written and spoken)
Swahili (Fluent, written and spoken)
Information
Employment category: Band I
Reporting to: Finance Team Leader
Technical Line Manager: Finance Manager
Unit/department: Support/Finance
Location: Kibondo
Key stakeholders: (internal and external)
Internal
Finance staff
Program Managers
Human Resources
Procurement and Logistics
Area Manager Tanzania
Area Manager Burundi
HOSS Tanzania/Burundi
Country Director Tanzania/Burundi
External
Incentive Workers
Donors
Local Auditor company in Tanzania
Local TAX authorities in Tanzania
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
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