Finance and Administrative Assistant Job Opportunity at CVPeople Tanzania

Finance and Administrative Assistant Job Opportunity at CVPeople Tanzania

CVPeople Tanzania | Full time

Post Name: Finance and Administrative Assistant

Dar es salaam, Tanzania | Posted on 07/03/2024

Job Description

Responsibilities

Financial Management

Responsible for the all bookkeeping on the accounting software for the Group
Preparation of the daily cash balances for the Group
Oversee the transfer of funds /cheques from various bank accounts as necessary
Ensure the bank deposits for the Group are done on time and correctly
Oversee the bank reconciliation task for various bank accounts
Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group
Take control of the process for sales and purchase invoices
Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors
Assist the Finance Manager with the preparation of the departmental budgets
Compilation of data for periodic and annual financial reports for the Group
Be in charge of the petty the petty cash, input petty cash transactions and perform physical count
To maintain accounting records by making copies, filing documents and to ensure the
filing system is complete
Reconcile accounts in a timely manner
Supporting and coordinating the audit process and liaise with auditors internal and external
Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF
Perform any administrative and secretarial tasks related to the financial department
Research, track and restore accounting or documentation problems and discrepancies
Function in accordance with established standards, procedures and applicable laws

Human Resource Administration, Operations and IT

Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
Assist in the induction and orientation process for the new staff
Provides payroll information by collecting time and attendance records.
Preparation and submission of the employee data reports by assembling, preparing, and analyzing data.
Maintaining the employee information by entering and updating employment and status-change data.
Provides secretarial support by entering, formatting, and printing information.
Answers the telephone, relays messages, and maintains equipment and supplies.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards

Knowledge and Experience

Diploma level required in finance, business administration, accounting/tax.
Professional certificate ACCA/CPA would be an advantage
3-10 years of relevant professional experience in a similar role broad financial experience.
Experience in financial management systems, (i.e. QuickBooks)
Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities
A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
A multi-tasker with the ability to wear many hats in a fast-paced environment