Executive Assistant at MUV Group

Job Title: Executive Assistant

MUV GROUP

Reports To: Managing Director

Application Deadline: November 8th, 2023

Company Overview:

MUV Group is a dynamic and rapidly growing organization committed to creating top notch solutions for clients across the board. We pride ourselves on delivering high-quality services and maintaining a vibrant, supportive work environment.

Role Overview:

• As an Executive Assistant, you will play a crucial role in providing high-level support to the Managing Director, ensuring the smooth operation of various administrative tasks.
• You will be responsible for managing essential documents, coordinating departmental activities, overseeing financial matters for the Airbnb department, and managing travel arrangements for the Managing Director.

Key Responsibilities:

• Brela, TRA Documents and Government Liaison:
• Consolidate and manage all Brela documents and government-related paperwork.
• Ensure regular follow-ups and keep all necessary documentation in order.
• Staff Coordination:
• Oversee and manage activities across different departments, ensuring operational efficiency.
• Act as a point of contact for staff-related queries, facilitating a cohesive working environment.
• Airbnb Department Support:
• Coordinate the monthly payment process for staff in the Airbnb department.
• Compute and manage the total monthly bookings and expenses for the Airbnb department.
• Oversee the social media pages for the airbnb and content posted on a timely manner
• Property Maintenance:
• Ensure all Airbnb properties are well-maintained and in pristine condition for guest satisfaction.
• Travel Management:
• Manage the travel needs of the Managing Director, including booking flights, hotel reservations, and ground transportation as required.

Qualifications and Skills:

• Proven experience in an executive assistant or administrative role.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency in managing documents and liaising with government offices or regulatory bodies.
• Knowledge of financial processes, preferably related to managing expenses and payments.
• Excellent communication and interpersonal skills, capable of coordinating activities across different departments.
• Familiarity with travel arrangements, including flight and hotel bookings.
• Proficiency in relevant software and tools for administrative and organizational tasks.
• Fluent in Swahili and English – spoken and written
• A Law degree is an added advantage.

Executive Assistant at MUV Group

Application Process: Interested candidates are encouraged to submit their CVs to: cv@muvgroup.com by the application deadline (November 8th, 2023).

MUV Group is an equal opportunity employer. We welcome and encourage diversity in the workplace and do not discriminate based on race, gender, religion, or other personal characteristics.

Thank you for considering joining our dynamic team. We look forward to reviewing your application.

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