Elsewedy Electric Job Vacancy, Receptionist & GM Assistant

Elsewedy Electric Job Vacancy, Receptionist & GM Assistant

Position: Receptionist & GM Assistant

Company: Elsewedy Electric

Responsibilities:

Receiving all invoices; 

• Mobile Monthly bill
• Flight tickets bill
• Apartment bills
• Fuel & Parking
• Settlement for management

Processing Payment Requests for the received bills;

• Procuring signature for the payment’s requests (PR)
• Submitting to finance and following up till payment is made and share with  supplier Proof of Payment

Making bookings of flights/ boat/ SGR, hotel bookings, car rental arrangements for out of the  city trips (under supervision). 

Correspond on mobile network account (under supervision) 

• Activating /canceling packages
• Keep track of the cancelation and activation in a designated EXCEL sheet ➢ Acquiring sim cards & make registration  

Handling filling system – organization of files (contracts, board resolutions, letters etc.) 6. Handling mails and packages; 

• Writing invitation letters, project letters (under supervision)
• Dispatch letters to various addressees
• Collecting letters from the company’s postal address
• Receiving packages, mails, letters delivered at office and dispatching to  respective addresses

Office & Kitchen supplies – monitoring usage and making requests of the refills ahead of time  for office electricity, kitchen and bathroom supplies. 

Supervising cleaning staff and drivers by making sure they stay effective on their tasks and  providing them with facilities necessary for their tasks eg. Airport pickup nameplate, monthly  supply of time sheet to drivers. 

Supervising & Monitoring office maintenance, requesting office spare parts and following up  till fixing then monitor performance. 

Making sure office is clean and organized at all times with coordination with Administration  Section Head in any issues involved. 

Lending help on to the Egypt project teams on their meetings, travels and any other  arrangements upon request and under supervision. 

Arranging meetings and booking of meeting rooms as reserved by users. 

Handle GM’s calendar, traveling schedule and assist with all GMs schedule. 14. Assisting the GM with daily operations, ensuring smooth and efficient workflows, and  addressing any issues promptly. 

Acting as a liaison between the GM and other departments or teams, facilitating  communication and collaboration to achieve organizational goals. 

Organizing and overseeing events, meetings, and conferences. 

Coordinate HR department matters assigned. 

Skills and Qualifications:

• Leadership and Management: Strong leadership skills, including the ability to motivate and  guide staff.
• Communication: Excellent written and verbal communication skills to effectively  communicate with staff, customers, and other stakeholders.
• Problem-solving: Strong problem-solving skills to identify and resolve issues effectively.
• Organizational Skills: Excellent organizational skills to manage multiple tasks and priorities  effectively.
• Customer Service: Strong customer service skills to ensure customer satisfaction.
• Technical Skills: Proficiency in relevant software and tools.
• Business Acumen: Understanding of business principles and strategies.
• Adaptability: The ability to adapt to changing situations and priorities.
• Education and Experience: A bachelor’s degree in business administration, management, or a  related field is often required, along with relevant experience in administration role.

Elsewedy Electric Job Vacancy, Receptionist & GM Assistant

Experience: 3-4 years . 

Deadline: 10th May 2025 

Send your CV through: [email protected]