Business Support Assistant G4 FT at WFP

Business Support Assistant G4 FT at WFP 

World Food Programme (WFP)

Dar es Salaam 

United Nations

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language: Fluency in both oral and written communication in English and Swahili language.

ORGANIZATIONAL CONTEXT

The Common Back Office (CBO) initiative proposes to streamline key operational areas of participating agencies by harmonizing procedures and consolidating support services into one facility at the country level. This consolidation is expected to reduce duplication of functions and administrative and transaction costs, while the harmonized procedures are expected to, at the same time, increase the quality and effectiveness of these services.

The CBO unit will provide common identified services in Common Procurement, Common Logistics, Common Human Resources, Common ICT, Common Finance and Common Administration (including Facility Management) to the United Nations participating entities. Additional services could be included as per agreement between the participating entities and the CBO unit through the hosting entity.

JOB PURPOSE

To deliver a wide range of business support processes and activities for Common Back Office, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

Support to collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
Respond to standard queries and provide timely and accurate assistance.
Process and manage routine administrative and financial tasks in the CBO, to contribute to the effective and timely management of resources.
Manage and maintain records and databases, to ensure information is organized and readily available for staff.
Maintain relationships with a range of CBO Clients through provision of business support to assist in information sharing and service delivery to CBO staff and other UN agencies.
Support preparation of reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
Collect and perform basic analysis of data to contribute to quality business information management, business procedures and processes.
Any other duties as may be assigned from time to time.

TERMS AND CONDITIONS

Only shortlisted candidates will be contacted.

DEADLINE FOR APPLICATIONS

The deadline for submitting this application is 19 March 2024.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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