Administrative Assistant Job Opportunity at Airtel
Job Overview
Administrative Assistant Job Opportunity at Airtel
Position: Administrative Assistant
Airtel Tanzania
Dar es Salaam
Job Description
Why Airtel Africa?
At Airtel Africa, we act with passion, energy, and a can-do attitude. Innovation with an entrepreneurial spirit drive us. If you like “ordinary”, then we are not for you.
We champion diversity. We anticipate, adapt, and deliver solutions that enrich the lives of communities we serve. we roll up our sleeves to win with our customers.
By choosing Airtel, you choose to be part of a winning team. All this in addition to a brilliant opportunity to build a career in your field of expertise, across our different operating companies in Africa.
Airtel Africa is proud to be an equal opportunity employer and remain fully committed to diversity and inclusion in the workplace.
Responsibilities
Smooth running of HOD’s calendar Maintain manual & electronic files for HOD
Assist HOD in organizing meetings
Book travel & accommodation for the HOD
Sieve documents going into the HOD Office, ensuring that all documents are in order
Efficient filling system
Files and follows up on paperwork and actions effectively & efficiently
Records management of department
Handle all incoming and outgoing mail and ensure their proper distribution
Coordinate courier services and monitor the account
Smooth running of HOD’s office
Handle crisis calmly & effectively
Identifies and flags issues that have been pending and are awaiting HOD’s approval/follow up.
Proposes ideas for improving work processes & Procedures
Great Customer Service
Presentable and courteous with associates, visitors, clients & customers
Assist the HOD in preparing correspondence, memorandum & reports
Project Management
Initiates, handles, coordinates and follows through on initiatives and projects with others without being constantly reminded.
Conduct business responsibly & expeditiously
Travel arrangements
Bookings and travel arrangements for staff and consultants traveling outside and within Tanzania
Network Deployment & Operations
Uploading the lines in oracle and follow up with approvers end to end
After SRN Form approved, generate DC then share with contractors and WH team for materials return or asset movement from site to site
Create the Move orders via oracle and follow up with approvals end to end
Once MO approved, share the approved doc(AMOL) with WH and vendors for materials pick up
Support CWIP reduction via monthly capitalization by processing MO for all targeted service Pos
Initiate all PRs as per SCM requests, follow up with approvers end to end till PO out
HR Point of contract
Provide office orientation for new employees
Qualifications
A University degree/Advanced Diploma in Social Science, Business Administration or similar qualification.
Excellent on MS Office Packge
Good knowledge of Administration procedures & practices.
Able to perform in performance driven organization
Well Organised
Apply Before: 10/18/2024, 05:20 PM
Degree Level: Bachelor’s Degree
How to Apply:
