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CVPeople Job Vacancies

Administrative & Accounting Officer at CVPeople Tanzania

Full Time Tanzania Administrator

Job Overview

Administrative & Accounting Officer at CVPeople Tanzania

Administrative & Accounting Officer at CVPeople Tanzania

CVPeople Tanzania | Full time

Position: Administrative & Accounting Officer

Dar es salaam, Tanzania | Posted on 08/23/2024

Work Experience

Responsibilities

  • You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently.
  • You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative work to ensure performance
  • Keep stock of office supplies and place orders when necessary
  • Maintain all assets registers and ensure adherence to daily controls on asset
    security
  • Undertake all bookkeeping and accounting procedures for the organizations
  • Support budgeting and bookkeeping procedures
  • Manage agendas/ travel arrangements/ appointments etc. for the upper
    management
  • Create and update records and databases with personnel, financial and other data
  • Prepare timely bills and invoices for the clients
  • Follow up on payments from the clients
    Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Prepare Statutory Annual Accounts / Statutory Financial Statements such as
    balance sheets, Profit and Loss Accounts, Trial Balance etc
  • Prepare payroll & payroll taxes such as PAYE, WHT, SDL
  • Corporate Tax Return Estimation, Revision & Final Return
  • Ensure adherence to Stamp Duty, Import Duty & Excise Duty Administration
  • Ensure compliance to Tax Compliance Planning for all liable taxes
  • Create Excel Template for Daily Entries for the sake of preparing monthly, quarterly, semi-annual and annual reports
  • Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping.
  • Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay, PAYE, SDL, NSSF and WHT if any.
  • Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases.
  • Pass into the Excel Form all recurring expenses such as Rental Fees, retainer fees, insurance claims, depreciation and other monthly expenses.
  • Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices.
  • Advise Management on various Internal controls that need to be adhered while designing policies.
  • Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports.
  • Book appointments
  • Inform the therapists of their daily schedules
  • Receive clients in for appointments
  • Enter clients’ details onto the registers and IT systems once available
  • Direct clients where to go within the Center
  • Manage the social media accounts of the Companies
  • Answer phones, sometimes directing calls to other staff through phone system
  • Answer queries from clients and other staff
  • Prepare bills and invoices for clients
  • Liaise/ follow up with the insurance companies on all issues
  • Advise clients how to make payments and receive payments from them

Do the following admin duties, such as:

  • Prepare letters
  • Filing of returns
  • chasing up reports from the therapists after the assessments
  • Photocopying
  • Inputting data
  • Ordering stationery and other items for the centre

Knowledge and Experience

  • Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage)
  • Minimum of two years experience in administration/ accounting/ finance role
  • friendly and welcoming patient and understanding follow instructions and procedures
  • work accurately and methodically work in a team but use your own initiative
  • work with all types of people deal with people who may be angry or upset confident while engaging with clients and while using the phone
  • have good organization skills, good communication skills, IT skills & excellent customer service skills

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