Administrative & Accounting Officer at CVPeople Tanzania

Administrative & Accounting Officer at CVPeople Tanzania

CVPeople Tanzania | Full time

Position: Administrative & Accounting Officer

Dar es salaam, Tanzania | Posted on 08/23/2024

Work Experience

Responsibilities

• You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently.
• You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative work to ensure performance
• Keep stock of office supplies and place orders when necessary
• Maintain all assets registers and ensure adherence to daily controls on asset
  security
• Undertake all bookkeeping and accounting procedures for the organizations
• Support budgeting and bookkeeping procedures
• Manage agendas/ travel arrangements/ appointments etc. for the upper
  management
• Create and update records and databases with personnel, financial and other data
• Prepare timely bills and invoices for the clients
• Follow up on payments from the clients
  Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Prepare Statutory Annual Accounts / Statutory Financial Statements such as
  balance sheets, Profit and Loss Accounts, Trial Balance etc
• Prepare payroll & payroll taxes such as PAYE, WHT, SDL
• Corporate Tax Return Estimation, Revision & Final Return
• Ensure adherence to Stamp Duty, Import Duty & Excise Duty Administration
• Ensure compliance to Tax Compliance Planning for all liable taxes
• Create Excel Template for Daily Entries for the sake of preparing monthly, quarterly, semi-annual and annual reports
• Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping.
• Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay, PAYE, SDL, NSSF and WHT if any.
• Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases.
• Pass into the Excel Form all recurring expenses such as Rental Fees, retainer fees, insurance claims, depreciation and other monthly expenses.
• Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices.
• Advise Management on various Internal controls that need to be adhered while designing policies.
• Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports.
• Book appointments
• Inform the therapists of their daily schedules
• Receive clients in for appointments
• Enter clients’ details onto the registers and IT systems once available
• Direct clients where to go within the Center
• Manage the social media accounts of the Companies
• Answer phones, sometimes directing calls to other staff through phone system
• Answer queries from clients and other staff
• Prepare bills and invoices for clients
• Liaise/ follow up with the insurance companies on all issues
• Advise clients how to make payments and receive payments from them

Do the following admin duties, such as:

• Prepare letters
• Filing of returns
• chasing up reports from the therapists after the assessments
• Photocopying
• Inputting data
• Ordering stationery and other items for the centre

Knowledge and Experience

• Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage)
• Minimum of two years experience in administration/ accounting/ finance role
• friendly and welcoming patient and understanding follow instructions and procedures
• work accurately and methodically work in a team but use your own initiative
• work with all types of people deal with people who may be angry or upset confident while engaging with clients and while using the phone
• have good organization skills, good communication skills, IT skills & excellent customer service skills

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