Operations Officer at WWF

Operations Officer at WWF

Operations Officer at WWF February, 2023

Arusha

Job Description

Project title: Southern Kenya-Northern Tanzania Transboundary Program

(SOKNOT-UNGANISHA)
Position title: Operations Officer
Reports to: SOKNOT Program Coordinator/(Operations Manager-dotted line)
Location: WWF Arusha Office

The Role

With its “Southern Kenya-Northern Tanzania Transboundary Program (SOKNOTUNGANISHA)” WWF is implementing a multi-sectoral conservation strategy to secure important wildlife migration corridors and habitat between protected areas in the Kenyan-Tanzanian border region, reaching from the areas surrounding Mara-Serengeti in the west to Tsavo-Mkomasi in the East.

With this strategy the program plans to achieve the following four strategic objectives:

Poaching and illegal wildlife trade (IWT) of key wildlife species (elephant, rhino, lion, wild dog) and other selected threatened species (giraffe, cheetah, pangolin) are reduced, and the efforts are contributing to communities’ benefits.
The destruction of key forest, grass-/rangeland and freshwater resources in critical areas is reduced, ensuring free wildlife migration and dispersal, improved ecosystem-flows, biodiversity and community benefits
Targeted communities in critical areas in the vicinity of wildlife migration corridors and dispersal areas are benefitting from sustainable and ecofriendly enterprises and value chains. IV. Governance structures, policies and legal frameworks between Tanzania and Kenya, are improved for sustainable trans-boundary management and are supported by regional and relevant international bodies.

Led by the Kenyan and Tanzanian WWF Country offices, the program is coordinated through its WWF office in Arusha and implemented with Kenya and Tanzania country teams of technical experts and in close cooperation with local Government, NGO partners and the WWF network.

II. MAJOR DUTIES AND RESPONSIBILITIES

• In liaison with the Operations Manager, Develop and implement appropriate administrative systems, policies, procedures and regulations that will effectively support Conservation delivery in the SOKNOT Landscape.
• Work with TCO IT officer to ensure all IT matters are well addressed at the Arusha and Mkomazi Offices
• Supervise and monitor all aspects of administrative, logistics and procurement activities
• based on WWF policies, procedures and system requirements.
• Working closely with the Landlords of Arusha and Mkomazi office to ensure facilities are well maintained and meet WWF Standards and report to the Operations Manager at TCO HQ
• Maintain SOKNOT Landscape inventory and fixed assets, ensuring that all WWF assets are properly safeguarded, insured and tracked.
• Prepares monthly reports of vehicle reports, which includes costs as fuel, repair and maintenance and send to TCO HQ for compilation and consolidation.
• Maintain a list of approved suppliers in the Landscape and ensure all purchases are done from the List of approved suppliers.
• Supervise, guide and assist the procurement officer, drivers and Office Administrator and implementing partners with procurement processes such as the development and monitoring of procurement plans, procurement processes for Goods and Services incl. advertisements, tender procedures, evaluation of bids, preparation and review of contracts, monitoring and evaluation of services provided, final inspections and approval of service delivery including required documentation
• Manage and coordinate the use of project vehicles according to WWF’s vehicle use regulations including regular review of logbooks, vehicle maintenance schedules, accident reports and vehicle repairs
• Support project managers with budget planning, monitoring and budget amendments
• Lead trainings of partner staff on procurement and administration management based on specific rules and regulations and in cooperation with procurement officers
• Support the Operations Manager of day-to-day operations of the project, which include effective administration, procurement of goods and services according to donor regulations and WWF’s internal policies, timely reporting to WWF and donors and the effective coordination and cooperation between project partners.
• Support SOKNOT Coordinator, landscape lead and project managers in updating and follow up of the SOKNOT Procurement Plan and its implementation.
• Closely cooperate with the senior management and operational staff in WWF-Tanzania and WWF-Kenya on relevant topics to ensure continuous program alignment with WWF plans and policies and to support further fundraising.
• Report regularly and flag important issues for follow-up by the SOKNOT Program Coordinator and SOKNOT Landscape Lead.
• In coordination with the Procurement Officer, ensure SOKNOT meetings and conferences are organized well with easy availability of Venue, meals and other facilities.
• Assist with the implementation of WWF’s Environmental and Social Safeguard Framework, especially concerning risk assessment and mitigation with regard to procurements and financial management
• Identifies and aligns with the core values of the WWF organization: Courage, Integrity, Respect & Collaboration
• Undertake other duties as appropriate and as may be directed by the Line Manager.

III. PROFILE

Knowledge and Qualification

• A bachelor degree in Business Administration and Management or any other related discipline.
• At least 5 years of professional experience in similar projects working with international donors.
• Specific experience with Eurpoean or US donors (UK/FCDO, Germany/BMZ, Sweden/SIDA, European Union, USAID etc.) would be of advantage
• At least 2 years of experience of working in complex programs with multiple and diverse implementation partners and stakeholders with cross-cutting themes and multiple objectives.
• Professional experience in the Kenya/Tanzania border area would be of advantage

Required Skills and Competencies

• Excellent strategic thinking, planning and management skills.
• Outstanding interpersonal skills including the ability for staff capacity development with sensitivity in managing WWF and partner staff
• Familiar with anti-fraud and corruption principles, donor regulations and donor reporting formats
• Excellent written, presentation and communication skills, with excellent fluency in spoken and written English and proficiency in Swahili.
• Demonstrated ability to coordinate operational support for different projects and within different timelines

Mode of Application

Applications must include a cover letter & CV with full contact details of three referees. It should be addressed to the Head of People & Culture and submitted via email to: [email protected] by February 17, 2023.

Only shortlisted candidates will be contacted and interviews will take place in Arusha.

WWF has a principle of zero tolerance for fraud and corruption, if you encounter such an incident, then report by sending an email to [email protected]

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