Work Control Clerk at U.S. Embassy Dar es Salaam

Work Control Clerk

U.S. Embassy Dar es Salaam 

Dar es Salaam 

Job Description

About

Announcement Number:
DaresSalaam-2022-076
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Work Control Clerk (All Interested Candidates)
Open Period:
11/30/2022 – 12/14/2022

Series/Grade:
LE – 1205 6
Salary:
TZS TSh24,989,567
Work Schedule:
Full-time – 40 hours a week
Promotion Potential:
LE-6
Duty Location(s):
1inDar Es Salaam, TZTelework Eligible:
No
For More Info:
HR Section
000-000-0000
[email protected]
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Work Control Clerk in the facilities Maintenance Section.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
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Duties

Track Maintenance and Repair 60%

• Receives maintenance and repair requests from personnel at all levels of the Embassy via the computerized maintenance management system CMMS program for all Government owned (GO) and long/short-termed leased (LTL/STL) properties and distributes them to the appropriate shop for action. Coordinates with the Engineers and the Senior Facility Manager to prioritize requests.
• Processes the auto generated preventive maintenance requests and delivers them to the Engineers for action.
• Contacts STL property landlords when repair/service requests require the landlord to take action. Coordinates between the tenant and the landlord for access to the property.
• Tracks the status of all scheduled, unscheduled and preventive maintenance work orders from date of issuance to work close out.
• Will generate weekly/monthly reports, including printouts that include statistics on approved, outstanding, and completed work orders, labor hours and materials used for the Senior Facility Manager and Engineers review so section performance can be evaluated.

Administrative Responsibilities 40%

• Assists the Senior Facility Manager and the Engineers with creating and developing the yearly 7901.C and 7901.3 budgets.
• Is sub-cashier for the Facility Management Office. Is responsible and accountable for upwards of US $5000 every month. Maintains accurate records and reports, coordinates cash replenishments with the Financial Management office.
• Process small project contractor and Building Maintenance Expense (BME) vendor invoices and prepares the same for the Senior Facility Manager’s signature prior to delivering the same to the Financial Management office for payment.
• Performs administrative duties as assigned by the Senior Facility Manager such as drafting memos, typing correspondence and maintaining all files, records and reports in the absence of the Administrative Assistant.
• Tasks may include acting as a basic translator at meetings with contractor/vendors, or written translation of local technical information into English for the Senior Facility Manager.
• Escorts section visitors from the compound access control (CAC) point to the Facility Management office for meetings with section personnel.
• Is alternate timekeeper for the Facility Management Section.

**Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations
Requirements:

EXPERIENCE: A minimum of two (2) years of office administrative/ clerical experience in a customer-service office is required

Education Requirements:
Completion of secondary school (Form IV) is required.

Evaluations:

LANGUAGE: Good working knowledge) 9Written/Speaking/Reading) in English is required. Good working knowledge) 9Written/Speaking/Reading) in Kiswahili is required. (this may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

DEI Statement

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.

How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Copy of Secondary School Certificate
Proof of Citizenship (Only mentioned IDs are accepted NIDA, Voter Id and/or Passport)
Other (if any)
Other 2 (if any)

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
• Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
• The deadline for submitting the application is 14 December 2022.

CLICK HERE TO APPLY