Voucher Examiner at US Embassy Dar es Salaam

Voucher Examiner at US Embassy Dar es Salaam

Voucher Examiner at US Embassy Dar es Salaam

Dar es Salaam

Salary: TZS TSh29,568,947 Per Year

US Embassy Dar es Salaam

The mission of the United States Embassy is to advance the interests of the United States, and to serve and protect U.S. citizens in Tanzania.

Voucher Examiner Job Vacancy at the US Embassy Dar es Salaam

About

Announcement Number:DaresSalaam-2023-056
Hiring Agency:Embassy Dar Es Salaam
Position Title:Voucher Examiner (All Interested Candidates)
Open Period:12/05/2023 – 12/19/2023
Format MM/DD/YYYY
Vacancy Time Zone:GMT+3
Series/Grade:LE – 0420 7
Salary:TZS TSh29,568,947 /Per Year
Work Schedule:Full-time – 40HRS PER WEEK
Promotion Potential:LE-7
Duty Location(s):1 Vacancy in Dar Es Salaam, TZ

Overview

Hiring Path:Open to the public
Who May Apply/Clarification From the Agency:All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background Investigation
Appointment Type:Permanent
Appointment Type Details:Indefinite subject to successful completion of probationary period
Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Voucher Examiner in the Finance Management Section.

Supervisory Position:No
Relocation Expenses Reimbursed:No
Travel Required:Occasional Travel

Duties

Designated Billing Officer – 20%

Under supervision of Supervisory Voucher Examiner, Incumbent receives all invoices for the Mission as the Designated Billing Officer and routes them to the appropriate section/agency for required approvals and documentation. The incumbent is the FMC point of contact for vendors, consulate staff and colleagues in other sections with respect to voucher processing and invoice payments. For rejected vouchers the incumbent works with the section/agency submitting the voucher to correct and resubmit.

Voucher Indexing: Incumbent is responsible for all voucher submissions into the voucher invoice processing system. S/he reviews all vouchers submitted for completeness and determines if the voucher should be processed. After the vouchers are deemed adequate to process, the incumbent accurately enters the voucher into system (eInvoicing).

Payment Processing and Account Reconciliation – 60%

Directly responsible for ensuring legal and correct invoice processing throughout the entire voucher payment lifecycle from receipt of invoice to final payment and proper record retention. Responsible for correctly processing annually up to 15,000 vouchers for no less than ten USG agencies and their multiple programs. Ensures invoices are valid, supporting documentation (e.g. obligating documents, receiving reports) is attached; appropriate signatures obtained; funds are properly obligated; liquidation remains within the obligated amount; and that payments are in accordance with all applicable USG laws and regulations. Responsible for accurately processing some highly complex vouchers such as local guard invoices, purchase and travel card invoices, and multi-agency funded invoices.

Uses post policy guidance and reasonable judgment to identify invoices suitable for processing at the offshore Post Support Unit versus invoices that should remain at post. Pro-actively follows up with vendors and customers to ensure correct documentation is received on time and payments are processed within the requirements of post’s uniform service standards to avoid delinquency and penalty charges associated with Prompt Payment Act.

Maintains current and accurate payment records on vendor accounts to ensure no duplicate invoices. Performs regular reconciliation on assigned accounts in order to prevent over- or under-payments and respond swiftly to vendor or audit inquiries. At request of Supervisory Voucher Examiner, may perform special, in-depth analysis or review of accounts to track payments and processing times.

Prepare Cash and Travel Advances – 10%

Prepares off-line cash travel advances and cash payments (ORE, PSA laborers, local guard stipends) for assigned accounts. Provides technical support for all E2 travel processing. Applies applicable USG and post-policy guidance to accurately calculate travel cash advance as required. Prepares official cash advance forms and attaches supporting documentation and calculations for Certifying Officer approval and signatures. Directly liaises with appropriate Embassy office (i.e. GSO, HR, Facilities, Diplomatic Security) to verify data critical to processing cash payments for day laborers, police stipends and vendors requiring cash payments. Processes over 300 cash and travel advance payments annually.

Communication and Coordination – 10%

Maintains open and regular communication with over 1000 internal and external vendors/customers on voucher-related payments. Pro-actively contacts vendors to request corrected invoices and other documentation and responds to vendor queries on account reconciliation or payment status. Engages other Embassy sections such as GSO, Facilities and the B&F Budget Section as required to resolve payment issues and inform about price fluctuations but maintains primary communication with the vendor through the entire payment lifecycle.

Interacts with the Post Support Unit (PSU), ILMS coordinators and Charleston accountants as required and directed by the Supervisory Voucher Examiner.

Job holder will perform other related duties as assigned.

Requirements:

EXPERIENCE: Two years of experience in voucher examination or bookkeeping in required.

Education Requirements:

Bachelor’s degree in Accounting, Finance or Economics is required.

Evaluations:

LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required. Level 4 (Fluent) Speaking/Reading/Writing Swahili is required. (This may be tested)

SKILLS AND ABILITIES: Must be able to comprehend, apply technical regulations and requirements as established by various agencies to the voucher examining process. Must possess strong skills in articulating complex issues orally and in writing. Must be skilled in using PCs use of MS-word, Excel, Internet and window applications and basic typing skills required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Diversity Equality and Inclusion Statement:

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:

The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of Citizenship
• University Degree Certificate
• University Degree Transcript
• Work Permit
• Other document (if any)
• Other document

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Dar Es Salaam-Tanzania.

CLICK HERE TO APPLY