Transport Documentation Controller at CVPeople Tanzania

Transport Documentation Controller at CVPeople Tanzania

Transport Documentation Controller at CVPeople Tanzania

CVPeople Tanzania | Full time

Transport Documentation Controller

Dar es salaam, Tanzania | Posted on 05/25/2023

Job Description

TRANSPORT DOCUMENTATION CONTROLLER

Position Objective

Review, process, and file documentation as well as manage the smooth running of road transport operation documentations.

Key Responsibilities

• Maintain road operation processes documents
• Control the documentation workflow and invoicing process and report to RTM
• Participate to all safety training as required
• Adhere to all HSE requirements of the project
• Receive vehicles mechanical inspection from Subcontractors
• Check clearance document to ensure complete list is issued to drivers loading point and border
• Keep record of the Journey Management Plans received from Transporters
• Authorize and record deviations from scheduled routes
• Control compliance with maximum weight and height restrictions or limits
• Provide prompt help in case of accident/breakdown in difficult or isolated trips, as established in the corresponding to Emergency & Medevac Plan and Emergency Response Plan
• Allocate appropriate driver and vehicle depending on load/route
• Carry out the quality checks on all Documentation related to road transport
• Carry out audits and ensure all road transport documents are up to date and available
• Apply for and manage road permit application process
• Follow up on invoice from Ministry of works for payment of Special loads Permit
•  Print Special load Permits from MoW system and issue to Subcontractors
• Keep up to date with TANROADS and TARURA regulations
• Liaise with subcontractor and obtain actual measurements for HLOOG Permit application
• Identify heavy lift equipment that requires special permit before loading and liaise with Subcontractor to ensure the permits are obtained
• Keep up to date with structures (Bridges, narrow roads, TANESCO wires) along the routes that may affect abnormal loads movement.
• Complete the necessary required additional paperwork to support permit application with MoW.
• Participate to all safety training as required
• Adhere to all HSE requirements of the project
• Any other work that may be assigned by Management

Requirements

• Bachelor’s degree in Business Administration or any other related discipline
• Extensive knowledge/experience of import and export from an international environment
• Customer Service
• Strong ethics in dealings with customers, suppliers, and contractors
• At least 4-6 years’ relevant working experience in a similar position
• Good geographical knowledge of Tanzania and local shipping/customs procedures
• Knowledge of QHSE requirements
• Administration skills
• Systematic
• Organized
• Attention to details
• Good communication skills both verbal and written
• MS Office skills
• Able to work well with others
• Proactive
• Flexible
• Team Player
• Detail oriented mindset

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