Tender For Hiring a Designed And Equipped Vehicle (Coaster) With Modular and Removable Consultation Room at UMATI

Terms of Reference For Hiring a Designed and Equipped Vehicle at UMATI

Tender For Hiring a Designed And Equipped Vehicle (Coaster) With Modular and Removable Consultation Room at UMAT 

Terms of Reference for hiring a designed and equipped Vehicle with modular and removable consultation rooms (cine-bus) to create a functional and private space for health promotion activities and consultations.

1. Background 

In Tanzania, with an overall population of 61 million, the 10-24 age group represents 33% of the population, of which 24% are adolescents (10-19 years). Significant progress has been made, particularly at the strategic and policy levels, to promote the development of Tanzanian youth and adolescents, although there is still much room for improvement and many challenges remain, particularly those related to sexual and reproductive health (SRH). Adolescence is a time of physical and biological change, when individuals are more vulnerable to certain risks whose consequences can impede a safe and healthy transition to adulthood, including risks related to sexual and reproductive health. Tanzania has a very high prevalence of teenage pregnancy. According to the 2022 Demographic and Health Survey (DHS), the percentage of teenage pregnancies at the national level stands at 22% while Dodoma (21%). Factors such as gender inequalities, inadequate or insufficient information on SRH issues, lack of access to and use of contraceptives among sexually active youth, and lack of youth-friendly health services create barriers to accessing SRH and adolescent rights and promote early pregnancy. Adolescent pregnancy carries health risks for both mother and child: suffering from stigma and deprivation of resources, including education (an estimated 8,000 girls drop out of school each year due to pregnancy), they are more likely to attempt unsafe abortion given the restrictive and stigmatizing law and culture in the country. 

In this context, Médecins du Monde (MdM) and its partners UMATI and Doris Mollel Foundation (DMF), with their expertise in areas related to sexual and reproductive health rights and their knowledge of the national context, have set up a project targeting the sexual and reproductive health rights of young people and adolescents in the Dodoma region of Tanzania titled “TanzAfya” supported by French Embassy in Tanzania. Amongst many other things, this project will instrument to pass messages about good practices and risky behaviors. The overall aim of the project is to improve and strengthen the sexual and reproductive health and rights (SRHR) of 13,800 targeted adolescents in mainland Tanzania and to contribute towards reducing maternal mortality and morbidity. It focuses on the reduction of gender-based discrimination and a gender-centered approach to the attainment of the SRHR.

• Purpose of the Assignment

UMATI invites suitable vendors to hire a mini-bus vehicle, preferably a Coster bus (30-seaters) which will be designed and equipped into modular and removable consultation rooms for a cine-bus to create a functional and private space for health promotion activities and health consultations with adolescents and youth in Dodoma City and Chamwino District Council. This vehicle (Cine Bus) will be moving around the project areas for awareness creation on sexual and reproductive health and the provision of consultations and services to adolescents and young people.

• Scope of the Assignment:

Below are the Tasks and deliverables to be produced for this contract.

• Vehicle hiring:

• Hire a Coaster-Bus Vehicle for the TanzAfya project implemented in Dodoma City and Chamwino District councils.

• Needs Assessment for designing a Cine-Bus:

• Identify the specific requirements for two consultation rooms (Doctors and Nurse rooms), considering privacy, space utilization, and equipment needs.
• Collaborate with healthcare professionals and experts in sexual and reproductive health to outline the necessary features and equipment for the Cine-Bus.

• Design and Layout:
• Develop a layout and design plan for the modular consultation rooms, ensuring efficient use of space and adherence to privacy requirements.
• Partition of the two rooms to ensure confidentiality during consultations.
• Partition of modular components:

• Design modular components that can be easily assembled and disassembled within the cine-bus.
• Create modular partitions, panels, and fixtures that provide flexibility in arranging the consultation room according to different needs.
• Ensure secure and stable connections between modular components.

• Interior Furnishings and Decor:

• Install comfortable seating for both healthcare providers and patients.
• Design and install appropriate lighting, including task lighting for consultations and ambient lighting for a welcoming atmosphere.

• Privacy Features:

• Implement soundproofing measures to ensure confidentiality during consultations.
• Install privacy curtains or screens to create a separate and discreet area within the cine-bus.

• Medical Equipment and Supplies:

• Equip the consultation room and nurse room with essential medical equipment such as an examination table for basic health assessments and consultations in sexual and reproductive health.

• HVAC and Comfort Systems:

• Install proper heating, ventilation, and air conditioning systems to maintain a comfortable environment within the consultation room.
• Incorporate temperature and humidity control to create a conducive atmosphere.

• Electrical and Power Infrastructure:

• Assess power requirements for medical equipment, lighting, and communication systems.
• Install sufficient power outlets and connections for devices.
• Consider backup power solutions (Extra battery for the car) to ensure uninterrupted operations.

• Accessibility and Inclusivity:

• Design the consultation room to accommodate people with disabilities, ensuring accessibility features like ramps and wider doorways.

• Timeframe:

The submission of the proposal will be within 30 days starting from 01st March 2024 to 30th March 2024 at 11:59 EAT. Early submission of applications is encouraged. 

• Requirements
• Knowledge in designing modular spaces that can be easily assembled and disassembled is key. This involves selecting appropriate materials and components that are lightweight yet durable. 
• A vendor with familiarity with healthcare regulation as an added advantage.

  How to apply

1. Please submit a technical proposal with the timeframe and reference of your previous similar work (if any) together with the pictures and reference details of the organization/individuals where the work was undertaken. Together with this, kindly share your company profile.
2. A financial Proposal indicating an all-inclusive total contract price with a breakdown by item.  

• Proposals should be submitted to [email protected] with the subject line “Hiring a Vehicle and Designing it into Modular and Removable Consultation Rooms for a cine-bus for the Tanzafya Project”.
• In case you need more clarity about this tender before applying, please don’t hesitate to send your inquiries to [email protected] and we will provide answers within 24 hours.