Supply Clerk at U.S. Embassy
Job Overview
Supply Clerk at U.S. Embassy
Supply Clerk at U.S. Embassy
Dar es Salaam
Announcement Number:DaresSalaam-2024-011
Hiring Agency:Embassy Dar Es Salaam
Position Title:Supply Clerk (Internal Candidates Only)
Open Period:02/21/2024 – 03/06/2024
Format MM/DD/YYYY
Vacancy Time Zone:GMT+3
Series/Grade:LE – 0805 5
Salary:TZS TSh21,317,834 /Per Year
Work Schedule:Full-time – 40HRS PER WEEK
Promotion Potential:LE-5
Duty Location(s):1 Vacancy in Dar Es Salaam, TZ
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Supply Clerk in General Services Section.
Supervisory Position:No
Relocation Expenses Reimbursed:No
Travel Required:Occasional Travel
Duties
This position manages the delivery, issuance, storage, disposal, and inventory control of non-expendable supplies. The position is in the General Services Section and under the supervision of the Property Management Unit supervisor or designee.
Major Duties & Responsibilities
Inventory Control (60%)
• Responsible for managing the non-expendable inventory and making transfers and adjustments, as needed.
• Establishes and maintains appropriate minimum and maximum levels of non-expendable stock based on reports generated in
Integrated Logistics Manament System (ILMS) Asset Management as well as post’s established policies, standards and practices.
• Conducts spot-checks of non-expendables on a routine basis to ensure non-expendable items are in correct locations and quantities are correct.
• Maintains accurate inventory non-expendables items in the ILMS Asset Management module, and prepares DS-584 document transfers for movements and disposals, as required.
• Notifies the non-expendables supervisor requests for replenishment of FAP items needed to support post operations in ILMS Ariba.
• Reports any damages or discrepancies in non-expendables in residences and the warehouse, and takes photos for documentation purposes.
• Alerts the Non-Expendables Supervisor and/or General Service Officer of suspected fraud or theft for proper handling.
• Responsible for routinely monitoring ILMS Expendables and subsequently approving, denying or canceling supply requests (based on the reasonableness of the request), making certain that all requests are complete, appropriately authorized and gathering any omitted information, if necessary.
• Occasionally required to serve as translator/interpreter.
Record Keeping & Reporting (30%)
• Conducts and reports results for all non-expendables inventories as required by 14 FAM and other guidance from the State Department.
• Creates other non-expendables reports using ILMS Asset Module, as requested and/or in order to maintain proper inventory controls.
• Maintains property condition codes, item descriptions, service time and acquisition cost, and other data points in ILMS Asset Management module as needed.
• Responsible for monitoring the ILMS Asset Management module and Analytics portals in order to analyze available data regarding inventory, aging assets, issuance frequency, etc. and propose actions to the Non-Expendables Supervisor and/or General Service Officer regarding issues and/or improvements for same.
• Conducts the inventory of residences, upon arrival and departure of occupants.
• Provides critical support in conducting the Annual Inventory of Office and Warehouse spaces.
• Works with Non-Expendables Supervisor to prepare and record in ILMS Asset Management non-expendable items for auction.
• Monitors the ILMS Asset Management module in order to propose non-expendable items for disposal to the Non-Expendables Supervisor.
• Prepares in ILMS Asset Management Module all related forms and proper documentation as it relates to the disposal function of non-expendables.
• Updates ILMS Asset Management Module, as appropriate, after the disposal of non-expendable items.
Warehouse Operations (10%)
• Ensures that safety standards and procedures are followed when conducting physical inventories and spot checks.
• Plans and participates in pre-inventory preparation as it pertains to non-expendables including drafting memos to customers announcing the annual inventory counting process and completing all transfers, adjustments, returns, items issues and item receiving.
• Incumbent is expected to pick up and deliver some property items and supplies, like welcome kits, as needed.
* Incumbent serves as an incidental operator of official vehicles and meets all requirements outlined in 14 FAM 433.
Note: This position description in no way states or implies that these are the only duties to be performed by the incumbent. Incumbent will be required to perform other duties as assigned by the agency.
Requirements:
EXPERIENCE:
A minimum of two (2) years of experience in Office Management or storekeeping is required.
JOB KNOWLEDGE:
Job holder should have a general knowledge of local vendors and their procedures.
Education Requirements:
Completion of Secondary School (form IV) is required. Certificate in Storekeeping or Office Management is required.
Evaluations:
LANGUAGE:
Level III (Good Working Knowledge) Speaking/Reading/Writing English is required. Level III (Good Working Knowledge) Speaking/Reading/Writing Swahili is required. (This may be tested)
SKILLS AND ABILITIES:
Must be able to categorize and prioritize regular tasks, and special assignments accordingly (e.g., routine, priority, and emergency).
Must be able to ensure adequate assets recordkeeping at all times.
Must be able to make effective and ethical decisions in the event of discovering possible theft, waste, fraud or abuse.
Must have a valid, current Class D driver’s license and must have had a valid driver’s license for a minimum of five (5) years.
Must be able to lift up to 50 lb (23 kg)
EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
DEIA Statement
The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all, and we invite applicants from diverse backgrounds to apply.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
To qualify based on education, you MUST submit the requested certificates and transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Form Four Certificate
• Certificate in Storekeeping or Office Management
• Proof of Citizenship
• Driver’s License
• Work Permit
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
