Senior Admissions Officer Grade III Job Opportunity at KCMC University

Senior Admissions Officer Grade III Job Opportunity at KCMC University

Senior Admissions Officer Grade III

KCMC University 

The KCMC University is a newly full-fledged University owned by the Good Samaritan Foundation. The University trains health professionals for various University awards in clinical, biomedical and allied health sciences. It currently wishes to recruit competent and committed human resource to fill the following vacant position within the Deputy Vice Chancellor for Academic, Research and Consultancy Office.Buy vitamins and supplements

Senior Admissions Officer Grade III – 1 Position

Educational Qualifications:

Holders of Master’s degree in Education, Educational Management and Administration, Educational Leadership and Management, Marketing or any equivalent qualification or Bachelor degree in Education, Educational Management and Administration, Educational Leadership and Management, Marketing from a recognized Institution.

Working Experience:

A minimum of five (5) years’ work experience as an Admissions Officer in a recognized higher learning institution or reputable organization in a related field.

Knowledge, Technical Skills and Abilities for Senior Admissions Officers Grade III:

Knowledge in:

TCU, NACTVET, and NECTA Regulations
In-depth understanding of national regulatory frameworks governing university and medical college admissions.
University Admissions Policies
Strong knowledge of admission policies, selection criteria, program requirements, and fee structures for both undergraduate and postgraduate programs.
Curriculum and Credit Systems; Awareness of course structures and credit systems will be an added advantage.
Documentation and Records Management
Understanding of best practices in secure handling, verification, and archiving of student application documents and academic records.
International Education Frameworks
Ability to interpret foreign qualifications and determine equivalency for admission into local programs.
Admissions Reporting and Documentation
Proficient in preparing admission reports, summary documents, and minutes for admission committee meetings for both undergraduate and postgraduate levels.

Technical Skills

Student Information Systems (OSIM & ARIS/SARIS)
Proficient in the use of the Online Student Information Management System (OSIM) and other platforms to manage applicant data, selection, registration, and records.
Microsoft Office Suite
Advanced skills in Word, Excel, PowerPoint, and Outlook for correspondence, reports, presentations, and data analysis.
Admissions Portals and Email Systems
Skilled in managing online applications, verifying uploaded documents, and communicating effectively through official email platforms.
Data Analysis and Report Generation
Ability to use tools like Excel and statistical software to produce meaningful reports and insights on admissions trends and performance metrics.
Document Preparation and Editing
Competent in drafting formal letters, reports, meeting minutes, and official admission-related documentation.
Digital Filing and Archiving
Experience in organizing and maintaining digital applicant files securely and in line with institutional policies.
Website and Communication Tools
Basic ability to update admissions-related content on the university website and post key updates on social media and internal portals.

Abilities

Communication and Presentation Skills
Strong written and verbal communication skills for engaging with applicants, faculty, and administrative staff, and for presenting data or recommendations during meetings.
Analytical Judgment
Ability to evaluate application files fairly, apply admission criteria consistently, and make informed decisions.
Preparation for Admissions Committees
Able to prepare complete and accurate documentation, data summaries, and minutes for both undergraduate and postgraduate admissions committee meetings.
Confidentiality and Professionalism
Trusted to handle sensitive personal and academic information with integrity and adherence to ethical standards.
Supervisory and Team Coordination
Skilled in leading junior admissions staff, organizing schedules, and ensuring coordinated workflows during admission cycles.
Time and Priority Management
Able to manage heavy workloads during admission periods, meet tight deadlines, and prioritize tasks effectively.
Customer Service and Public Relations
Committed to providing clear, respectful, and timely service to applicants, parents, and other stakeholders.
Problem Solving and Adaptability
Quick to resolve application-related issues, missing documents, or system errors, and adapt to changes in policies or technologies.

Duties of Admissions Officers

As an Admissions Officers you will be responsible to the DVC-ARC all matters related to admission and specifically perform following activities;-

Receiving applications and short list applicants based on the University admission regulations in liaison with the respective Deans, Directors, and programme coordinators.
Overseeing the registration of students in the schools, Directorate of Postgraduate Studies at the beginning of each semester or academic year.
Assisting in responding to inquiries from the Tanzania Commission for Universities (TCU), students and other external agencies.
Assisting in the preparation of academic transcripts for the finalists in all programmes.
Maintaining statistics of applicants by year, programme, and gender.
Preparing and providing admission numbers to the newly admitted students and residents.
Assisting in the preparation of meetings related to the admissions office.
Implementing the bylaws, regulations and instructions issued on student admission and registration.
Creating a file for each student, keeping evidence of his/her acceptance and all documents pertaining to him/her.
Keeping all documents including student transfer from other universities, postponement of study and dismissal.
Managing the online admission system.
Dealing with admission related queries from students and their sponsors.
Issuing students’ ID cards.
Corresponding with prospective students, applicants, and others seeking information on admissions standards, academic and non-academic programmes, and student activities.
Participating in exhibitions and other marketing initiatives.
Carrying out any other related duties assigned by the DVC-ARC or other competent University authority.

Remuneration for the Posts

Competitive and attractive package of salary and fringe benefits will be offered to the successful candidate commensurate with his/her qualifications and work experience, and in accordance with the KCMC University Schemes of Service, and Staff Regulations and Conditions of Service.

Mode of Application

Applications enclosing detailed CV’s, certified copies of all relevant academic certificates and transcripts, including form IV and VI certificates, names and addresses of three referees should be sent to the undersigned on or before 25th July 2025.

All applications must be submitted via the recruitment portal Click here to login and apply.

The Vice Chancellor,
KCMC University,
P. O. Box 2240,
Moshi, Tanzania.

How to Apply:

CLICK HERE TO APPLY